Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Two years of related experience.
• High school diploma or equivalent is preferred.
• Strong verbal and written communication skills and time management skills.
• Proficiency with word processing, spreadsheet, and presentation software.
• Ability to file, alphabetize, and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate during computer data entry, typing, and proofreading, for up to 50% of the time.
• Detail-oriented with strong communication and time-management skills.

Nice To Haves

• Bilingual ability.
• Knowledge of Kronos.
• Knowledge of the Oracle HR System.
• High school diploma or equivalent.

Responsibilities

• Process weekly payroll records.
• Process system terminations and system transfers.
• Support HR management and employee engagement.
• Screen telephone calls and visitors and determine whether to redirect them to subordinate managers or other offices.
• Provide callers with information requiring detailed knowledge of the manager’s area and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management, respond to routine inquiries, delegate appropriate items, and forward other items.
• Follow up on assignments delegated to subordinate managers and track their status and completion.
• Maintain the administrative filing system, including confidential materials.
• Serve as a central communication point for associates.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.