Administrative Assistant II

DHL (Supply Chain) • Goodyear, AZ

8d

About The Position

DHL Supply Chain is hiring a seasonal Administrative Assistant II to provide administrative and clerical support to management, including managing personnel records. The position works under the general supervision of the General Manager and provides secretarial and administrative assistance, exercising discretion and judgment as needed and giving associates courteous, responsive, and accurate information.

The role supports warehouse administration, HR management, employee engagement, and payroll processing. The schedule is Tuesday through Saturday, 2:00 PM–10:30 PM, with flexibility to come in early or stay late when needed. The position is paid at $22.55 per hour.

Requirements

• Two years of related experience.
• High school diploma or equivalent is preferred.
• Strong verbal and written communication skills and time management skills.
• Proficiency with word processing, spreadsheet, and presentation software.
• Ability to file, alphabetize, and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate during computer data entry, typing, and proofreading, for up to 50% of the time.
• Detail-oriented with strong communication and time-management skills.

Nice To Haves

• Bilingual ability.
• Knowledge of Kronos.
• Knowledge of the Oracle HR System.
• High school diploma or equivalent.

Responsibilities

• Process weekly payroll records.
• Process system terminations and system transfers.
• Support HR management and employee engagement.
• Screen telephone calls and visitors and determine whether to redirect them to subordinate managers or other offices.
• Provide callers with information requiring detailed knowledge of the manager’s area and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management, respond to routine inquiries, delegate appropriate items, and forward other items.
• Follow up on assignments delegated to subordinate managers and track their status and completion.
• Maintain the administrative filing system, including confidential materials.
• Serve as a central communication point for associates.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Education Level: High school or GED