Administrative Assistant III - Amarillo, TX
About The Position
Performs a wide variety of administrative functions and secretarial services for Xcel Energy's Environmental Services team. Handles moderately complex details and assignments within agreed-upon limits using established guidelines and procedures. The role prepares correspondence, documents, reports, spreadsheets, graphs, and charts; processes timekeeping and employee changes; supports visitors and telephone callers; maintains confidential, personnel, and departmental files; and manages mail and office supplies. It also supports office procedures, departmental budgets, vendor and contractor payments, meetings, travel, and management schedules. Additional work includes maintaining corporate and departmental documents, conducting research and special projects, and checking data for accuracy. The position is based in Amarillo, Texas. Xcel Energy describes a hybrid work model, with many roles expected onsite three days per week (Tuesday–Thursday), while noting that expectations vary by role, team, and business needs.
Requirements
- High school diploma or equivalent.
- Five years of experience in administrative support services.
- Broad knowledge of department operations and policies.
- Proficiency with computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.
Nice To Haves
- Additional secretarial or administrative coursework.
- Experience with compliance, such as regulatory, environmental, or legal compliance.
- Experience with notifications to state agencies and the public.
Responsibilities
- Compose, design, edit, and prepare departmental correspondence, documents, reports, spreadsheets, graphs, and charts; identify suitable computer applications for the work.
- Process department timekeeping and employee changes.
- Greet and direct visitors, and answer routine questions from telephone callers.
- Maintain confidential files, personnel files, and reports.
- Receive, sort, redirect, and prioritize incoming mail, directing important matters to appropriate department personnel.
- Order and maintain office supply inventory.
- Provide training to others in areas of expertise.
- Design and administer office procedures, evaluating and revising them as needed to improve efficiency.
- Assist with preparation and tracking of departmental budgets.
- Maintain and prepare payment processing for outside contractors and vendors.
- Coordinate and initiate departmental meetings and travel arrangements, and arrange schedules for management staff.
- Maintain and update corporate documents, including policies and procedures, organizational charts, and announcements, as well as departmental files.
- Conduct special projects requiring research and report development, including collecting and analyzing data as needed.
- Check data input for accuracy and correct errors.
Benefits
- Spot On Bonus
- Medical/Pharmacy Plan
- Dental
- Vision
- Life Insurance
- Dependent Care Flexible Spending Account
- Health Care Flexible Spending Account
- Health Savings Account (if enrolled in an eligible health plan)
- Limited-Purpose FSA (if enrolled in an eligible health plan and HSA)
- Transportation Reimbursement Account
- Short-term disability
- Long-term disability
- Employee Assistance Program
- Fitness Center Reimbursement (if enrolled in an eligible health plan)
- Tuition reimbursement
- Transit programs
- Employee recognition program
- Pension
- 401(k) plan
- Paid time off
- Holidays
- Volunteer Paid Time Off
- Parental Leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
