Administrative Assistant III - Amarillo, TX

Xcel Energy • Amarillo, TX

3d • Hybrid

About The Position

The Administrative Assistant III performs a wide variety of administrative functions and secretarial services for Xcel Energy's Environmental Services team. The role handles moderately complex details and assignments within agreed-upon limits, following established guidelines and procedures. The position supports department operations through document preparation, timekeeping and employee-change processing, visitor and phone support, records management, office-procedure improvement, budget and payment tracking, meeting and travel coordination, and research projects.

Requirements

• High school diploma or equivalent.
• Five years of experience in administrative support services.
• Broad knowledge of department operations and policies.
• Proficiency with computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.

Nice To Haves

• Additional secretarial or administrative coursework.
• Experience with compliance, such as regulatory, environmental, or legal compliance.
• Experience with notifications to state agencies and the public.

Responsibilities

• Compose, design, edit, and prepare department correspondence, documents, reports, spreadsheets, graphs, and charts.
• Identify and use computer applications to perform duties effectively.
• Process department timekeeping and employee changes.
• Greet and direct visitors, and answer routine questions from telephone callers.
• Maintain confidential, personnel, and other files and reports.
• Receive, sort, redirect, and prioritize incoming mail; direct important matters to appropriate department personnel.
• Order and maintain office-supply inventory.
• Provide training to others in areas of expertise.
• Design and administer office procedures and evaluate and revise procedures to improve office efficiency.
• Assist with preparation and tracking of departmental budgets.
• Maintain and prepare payment processing for outside contractors and vendors.
• Coordinate and initiate departmental meetings and travel arrangements, and arrange schedules for management staff.
• Maintain and update corporate documents and departmental files, including policies and procedures, organizational charts, and announcements.
• Conduct special projects requiring research and report development, including collecting and analyzing data.
• Check data input for accuracy and correct errors.

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (if enrolled in an eligible health plan)
• Limited-Purpose FSA (if enrolled in an eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability
• Long-term disability
• Employee Assistance Program
• Fitness Center Reimbursement (if enrolled in an eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off
• Holidays
• Volunteer Paid Time Off
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED