Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Experience coordinating facilities, space scheduling, or office operations.
• Excellent organizational skills and the ability to manage a variable workload, meet simultaneous deadlines, and work independently.
• Strong attention to detail and problem-solving skills, with sound judgment and discretion in handling confidential information.
• Excellent written and verbal communication and interpersonal skills, with a service-oriented approach.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and the ability to learn new systems quickly.

Nice To Haves

• Bachelor's degree.
• Knowledge of Princeton University systems, such as Prime, Concur, Princeton Marketplace, and EMS.
• Experience administering grants, awards, or funding programs.
• Experience in a higher education or academic setting.

Responsibilities

• Provide day-to-day administrative support for Keller Center operations, including data entry, record keeping, travel booking, faculty support, and office coordination.
• Manage calendars and schedule meetings for Keller Center staff, the faculty director, and programs.
• Process and track transactions through University systems, including SAFE, Concur, Marketplace, Registrar systems, and Facilities work orders.
• Coordinate office supply ordering and liaise with Facilities staff on building or maintenance requests.
• Assist with purchasing, expense tracking, and other budget-related administrative activities.
• Provide logistical support for Keller Center programs and events, including room setup, materials preparation, and on-site coordination.
• Coordinate with communications staff to help maintain accurate information on the Keller Center website and other public-facing platforms.
• Serve as the EMS administrator for the Keller Center building; manage room reservations, approve and resolve booking requests, and maintain space and calendar settings.
• Act as the primary facilities contact for 110 Prospect Avenue; submit and track work orders and coordinate repairs, maintenance, and custodial needs with University Facilities.
• Coordinate building access, keys, and card access for staff, faculty, and students.
• Manage AV, furniture, and equipment needs for the Center's spaces.
• Manage relationships with outside vendors and contractors, including scheduling and site access.
• Maintain building procedures, inventory, and emergency and safety information.
• Monitor shared-space conditions, coordinate cleaning and repair needs with Facilities, and maintain office plants.
• Serve as a primary point of contact for visitors, phone calls, and email inquiries related to Keller Center programs.
• Prepare, submit, and track journal entries and other financial transactions in Prime in line with University policy.
• Prepare and substantiate Concur expense reports and reconcile University-issued credit card transactions.
• Set up requisitions, purchase orders, and contracts, and onboard new suppliers.
• Process payments for speakers and visitors.
• Assist the Manager, Finance and Administration with account reconciliation, monthly reporting, and budget tracking.

Benefits

• Comprehensive benefit program for eligible employees.