Administrative Assistant

Impact Fire•Phoenix, AZ

About The Position

Impact Fire Services is seeking an Administrative Assistant to support its Phoenix, Arizona office. The role calls for an efficient, organized, resourceful team member who can multitask, manage complex schedules and administrative support, solve problems, and complete work steadily and on time. The position is located in Phoenix, AZ.

Requirements

Administrative Assistant experience.
Proficient current use of Microsoft Office Suite, including Word and Excel.
Ability to analyze and revise operating practices to improve efficiency.
Detail-oriented and comfortable working in a fast-paced office environment.
Exceptional communication skills and strong interpersonal skills.
Superior organizational skills and dedication to completing projects in a timely manner.
Demonstrate a high degree of accuracy when performing data entry.

Nice To Haves

Previous fire protection experience.

Responsibilities

Greet visitors upon arrival at the office.
Manage workflow to ensure deadlines are met and work is completed correctly.
Assist with scheduling work for field employees.
Assist with collection calls on outstanding invoices.
Assist in training staff members and new hires.
Implement and monitor programs as directed by management and see them through to completion.
Generate memos, emails, and reports when appropriate.
Maintain office equipment, including computers, copy machines, and fax machines.
Maintain office supplies by checking inventory and ordering items.
Respond to questions and requests for information.
Answer incoming calls and perform other receptionist duties when needed.
Provide helpful, courteous, accessible, responsive, and knowledgeable support to staff, clients, and others.
Identify potential issues, find solutions beyond the obvious, and apply effective methods to support business objectives.