Administrative Assistant

Bernalillo County•Albuquerque, NM

8d•Onsite

About The Position

The Administrative Assistant performs administrative and business-related duties in support of the Parks and Recreation Department. The role drafts correspondence and reports, assigns work, trains entry-level clerical staff, and responds to department-related information requests from the public and other County departments. The position maintains records and files, orders supplies and equipment, provides typing and word-processing assistance, and supports department communications and meetings. Essential duties are performed indoors in a temperature-controlled environment, typically on a dry, even surface that may be carpeted or tiled. The worker often works alone, both with and without direction from supervisors. The position uses standard office equipment and handles files, forms, reports, paperwork, and basic office supplies.

Requirements

High school diploma or GED.
One year of progressively responsible work experience in an office or clerical setting.
Possess a valid New Mexico driver's license by the date of hire and maintain a valid license while employed.
Successfully complete a post-offer employment medical examination and background investigation.
Adhere to County safety guidelines.
Complete FEMA training assigned to the position.
Complete required supervisor training, if applicable.

Responsibilities

Respond to requests for department-related information from the public or other County departments.
Maintain records of daily transactions and department business details, including time records, budget expenditures, and personnel actions.
Order supplies and equipment.
Draft responses to correspondence and research and write periodic and special-interest reports about department operations and functions.
Provide typing and word-processing assistance; answer telephone calls, transfer calls, and take messages as needed.
Attend meetings as a department representative when assigned.
Maintain department files.
Assign work and train entry-level clerical staff.