Administrative Assistant

Bolton & Menk • Plymouth, MN

8d • Onsite

About The Position

Bolton & Menk is seeking an Administrative Assistant to join its multidisciplinary team in the Plymouth office. The role provides a wide variety of administrative and project support, with an emphasis on project-specific coordination such as client calendars, contracts, project manuals, certificates of insurance requests, training and workshop registrations, PIFs, and reports. The position also supports office operations, events, meetings, travel, communications, and relationships with clients, vendors, and staff. The salary range is $37,500–$71,000, depending on experience and credentials.

Requirements

• Two-year degree in a business-related field and four years of related experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong content creation and editing skills.
• Experience drafting and editing correspondence, with strong grammar skills.
• Valid driver’s license.
• Strong attention to detail.

Nice To Haves

• Experience in construction or engineering services.

Responsibilities

• Coordinate project setup, process PIFs, and set up project folders.
• Manage insurance certificate and W-9 requests.
• Prepare, route, and track agreements, task orders, amendments, and related contract documents.
• Coordinate travel arrangements, including rental cars, hotels, and flights.
• Manage registrations for professional memberships, trainings, sponsorships, and renewals.
• Coordinate field supply orders for the transportation division.
• Schedule division meetings and coordinate Project Manager Roundtables.
• Support annual Transportation events, trainings, certifications, and recurring activities.
• Coordinate All-Staff Meeting logistics, including RSVPs, venue, hotel, and event logistics.
• Create a positive and professional image of the firm and maintain effective working relationships with clients, vendors, and staff.
• Coordinate logistics for office events, training, client visits, and other activities, including setup and cleanup.
• Perform receptionist duties and answer incoming calls.
• Process or assist with incoming and outgoing mail, packages, and documents.
• Maintain adequate office supplies and refreshments and communicate with vendors regarding office maintenance.

Benefits

• Competitive compensation plan; overtime compensation available to most employees.
• Discretionary bonuses available to most employees.
• Employee ownership through ESOP, with 100% company-paid contributions.
• 401(k) match program.
• Paid time off (PTO).
• Volunteer time off (VTO).
• Six paid company holidays.
• Two floating personal holidays.
• Tuition reimbursement.
• Parental leave.
• Short-term and long-term disability.
• Dependent care reimbursement.
• Employee assistance program.
• Health insurance.
• Flexible spending account.
• Life insurance.
• Vision insurance.
• Flexible schedules.
• Career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree