Accounts Payable Jobs

About The Position

Requirements

• Bachelor's degree in a related field

Responsibilities

• Owns the strategy, planning and execution of marketing and communications support for specific clients within the health system.
• Employs project management techniques to complete marketing tasks or projects on schedule and on budget; escalates issues; regularly maintains and provides project status to supervisor and teams.
• Builds and maintain positive relationships with internal partners and colleagues; responds to requests quickly and effectively; appropriately activates additional resources and personnel to respond to issues; effectively communicates and works with team members and external partners to accomplish tasks or projects.
• Coordinates and performs functions that support a high-functioning Marketing & Communications team; proactively identifies opportunities to improve effectiveness and efficiency; manages and owns administrative tasks such as organizing cross-team and cross-department meetings, communication with accounts payable and purchasing among others.
• Process budget submission forms
• Handle miscellaneous payment requests
• Oversee ARPOs and cost transfers
• Set up new vendors
• Reconcile monthly credit card statements
• Manage OCTR orders
• Operations budget (including all subscriptions and tools, professional development and coordination of travel)
• Respond to inquiries via the M&C inbox and phone line
• Manage incoming and outgoing mail and packages
• Assist in the procurement, distribution and collection (of old materials) of USNWR materials
• Oversee Kronos/Timecard quality assurance
• Organize department meetings (including agenda distribution, rotating slides, logistics, IT, travel (if applicable) and catering)
• Facilitate new hire onboarding
• Administer Media Authorization Forms
• Quarterly update of all KPIs, including proactive collection, update and distribution
• Annual departmental scheduling and coordination
• Investigate, plan, create, implement and measure marketing and communications strategies in support of overall system priorities for ad-hoc and/or standalone projects or initiatives
• In partnership with the VP, Marketing & Communications, own and deliver on initiatives related to executive visibility, improving awareness and advancing reputation, and other duties as assigned aligned to marketing and communications
• Manage the M&C SharePoint folder structure for optimal accessibility
• Coordinate meetings/scheduling that involve more than 2 administrative professionals and more than 2 members of Marketing & Communications
• Remove hard bounces from subspecialist email lists in Marketing Cloud
• Coordinate the estimates for and ordering of branded promo items