Accounts Payable Clerk -Lake Charles, LA

Waste Pro USA • Sulphur, LA

3d

About The Position

The Accounts Payable Clerk processes accounts payable transactions, including invoices, purchase orders and purchase order logs, month-end accruals, vendor maintenance, credit memos, and stop payments, to support timely and accurate payments and monthly financial data. The role maintains purchase order records and approvals, assists maintenance personnel with purchasing and expense-tracking software and data transfers to the general ledger/AP system, and processes invoices by verifying coding and approvals, reconciling them to purchase orders, and entering approved invoices into the AP system.

The clerk reconciles vendor statements, researches and resolves invoice discrepancies, and maintains good vendor relations. The position also regularly supports the Regional AP Clerk with reconciling invoices, purchase orders, and operational systems for large expenses, and with calculating monthly accounts payable accruals. Other clerical, administrative, operational, accounting, and customer service support duties may be assigned.

Requirements

• A degree in Accounting, Finance, or Business Administration, or a combination of coursework and experience demonstrating the required accounting and accounts payable knowledge.
• Two to four years of accounts payable experience.
• Ability to demonstrate and communicate knowledge and understanding of accounts payable accruals.
• Computer proficiency, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Applied familiarity with financial or accounting software packages or systems, such as DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, or Ceridian.
• Commitment to continuous improvement in quality, quantity, and timely project delivery.
• Oral and written communication skills.

Responsibilities

• Maintain purchase order logs or systems and coordinate appropriate purchase order approvals.
• Assist maintenance personnel with software used to track purchase orders, purchases, and expenses, including transferring data into the general ledger/AP system.
• Process invoices by reviewing and verifying coding and approvals, reconciling invoices to purchase orders, and entering properly approved invoices into the AP system.
• Reconcile vendor statements to ensure invoices have been received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Maintain good relations with vendors.
• Regularly assist the Regional AP Clerk in reconciling invoices, purchase orders, and operational systems for specific large expenses such as disposal costs and fuel.
• Assist the Regional AP Clerk in calculating monthly accounts payable accruals.
• Provide clerical, administrative, and operational support, including accounting, operations, and customer service duties.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed