Accounts Payable Specialist II

TDX•Anchorage, AK

5d•Onsite

About The Position

TDX Holdings is recruiting an Accounts Payable Specialist II for a regular, full-time position in Anchorage, Alaska. The role reports to the Accounts Payable Manager and performs a range of accounting tasks focused on accounts payable, including invoice processing, matching source documents, obtaining approvals, entering information into the accounting system, processing payments, and supporting timely vendor payments. The specialist also assists with reviewing vendor schedules for past-due invoices, improving AP processes, and managing year-end 1099 functions. The position supports accurate financial records and effective AP operations by handling invoice and payment workflows, reconciling vendor accounts and payment activity, resolving discrepancies, maintaining vendor files and documentation, and supporting month-end and year-end closing and audits. It also involves employee expense reimbursements and per diem payments, collaboration with internal and external stakeholders, and training or assisting other AP staff as needed.

Requirements

High school diploma or equivalent.
At least two years of related accounting experience; directly related business school or college coursework may be substituted equally for experience, or an equivalent combination of experience and training may qualify.
Proficiency in Microsoft Office suite programs and data management software.
Knowledge of basic bookkeeping, the accounts payable cycle, and billing practices.
Ability to perform varied arithmetic computations and tabulations accurately.
Good interpersonal and analytical skills.
Strong organizational, planning, and time-management skills, including the ability to meet deadlines.
Excellent written and oral communication skills, including email, phone, and face-to-face communication.
Ability to work independently with little direction on assigned tasks and to accept direction on assignments.
Ability to work collectively with administrative team associates and follow the chain of command.
Ability to work with minimum supervision and manage multiple administrative duties.
Ability to understand departmental operations and procedures.
Ability to provide outstanding customer service to internal and external customers.
Ability to recognize the need for confidentiality and secure sensitive information.
Successful completion of a background investigation and pre-employment drug screen may be required.

Nice To Haves

Experience in cost accounting.
Experience working with Viewpoint.

Responsibilities

Process accounts payable to ensure timely and accurate payment.
Oversee accurate invoice payments and expense recording, including purchasing card payments, bank transaction clearing, and monthly and automatic payments.
Understand the impact of accounts payable on the general ledger and financial statements.
Match source documents against invoices and receiving reports.
Enter information accurately into the accounting system.
Process, summarize, and reconcile weekly check runs and Automated Clearing House (ACH) payments.
Secure appropriate approvals.
Research and resolve invoice inquiries and discrepancies.
Process inter-company invoices as required.
Set up and maintain vendor files.
Reconcile vendor accounts and statements.
Establish and maintain effective working relationships with internal and external stakeholders.
Prepare and distribute employee expense reimbursements and per diem payments.
Train and assist AP staff as needed.
Document evolving workflows and AP processes to keep procedures up to date.
Maintain and file vendor documents and assist with data entry for month-end and year-end closing.
Assist with audits.
Perform other related duties as required.