Accounts Payable Specialist II

TDX•Anchorage, AK

About The Position

TDX Holdings is recruiting a regular, full-time Accounts Payable Specialist II in Anchorage, Alaska. Reporting to the Accounts Payable Manager, the role performs accounting tasks involving accounts payable, invoice processing, matching source documents, securing approvals, entering information into the accounting system, processing payments, and helping ensure vendor invoices are paid promptly. The position also supports vendor account review, accounts payable process improvements, and year-end 1099 functions. The position includes processing and reconciling payments, researching invoice discrepancies, maintaining vendor files and records, supporting employee expense reimbursements and per diem payments, and assisting with audits and month-end and year-end close activities. The employee is expected to maintain effective relationships with internal and external stakeholders, document evolving workflows, and provide training or assistance to AP staff as needed. Other related duties may be assigned.

Requirements

High school diploma or equivalent.
At least two years of related accounting experience, or directly related business school or college coursework substituted equally for experience, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Proficiency in Microsoft Office suite programs and data management software.
Knowledge of basic bookkeeping, the accounts payable cycle, and billing practices.
Ability to make varied arithmetic computations and tabulations accurately.
Good interpersonal and analytical skills.
Strong organizational, planning, and time-management skills, with the ability to meet deadlines.
Excellent written and oral communication skills, including email, telephone, and face-to-face communication.
Ability to work independently with little direction on assigned tasks and to accept direction on assignments.
Ability to work collectively with administrative team associates and follow the chain of command.
Ability to work with minimum supervision and manage multiple administrative duties.
Ability to understand departmental operations and procedures.
Ability to provide outstanding customer service to internal and external customers.
Ability to recognize the need for confidentiality and protect sensitive information.

Nice To Haves

Experience in cost accounting.
Experience working with Viewpoint.

Responsibilities

Process accounts payable for timely and accurate payment.
Oversee accurate invoice payments and expense recording, including purchasing card payments, clearing bank transactions, and completing monthly and automatic payments.
Understand the impact of accounts payable on the general ledger and financial statements.
Match source documents against invoices and receiving reports.
Enter information accurately into the accounting system.
Process, summarize, and reconcile weekly check runs and Automated Clearing House payments.
Secure appropriate approvals.
Research and resolve invoice inquiries and discrepancies.
Process inter-company invoices as required.
Set up and maintain vendor files.
Reconcile vendor accounts and statements.
Establish and maintain effective working relationships with internal and external stakeholders.
Prepare and distribute employee expense reimbursement and per diem payments.
Train and assist accounts payable staff as needed.
Document workflows and accounts payable processes as they evolve to keep procedures current.
Maintain and file vendor documents and assist with data entry for month-end and year-end closing.
Assist with audits.
Perform other related duties as required.