Accounts Payable Specialist II

Andrews Distributing Company of North Texas•Dallas, TX

12d

About The Position

The Accounts Payable Specialist II processes and oversees accounts payable transactions to ensure accuracy, timeliness, and financial and data integrity. The role manages the Accounts Payable mailbox; processes purchase order, freight, and non-purchase-order invoices in Medius; reconciles vendor statements, credit card statements, payment transactions, and aging reports; responds to vendor inquiries; and maintains supplier records, including 1099 and W9 information. The specialist also performs ACH, check, and wire payment runs, monitors general ledger coding, and researches and resolves discrepancies, accruals, and cost variances. The role contributes to process improvements, accounting system upgrades, and company and department initiatives. Success requires strong analytical and organizational abilities, accuracy in a high-volume, deadline-driven environment, and the ability to use accounting software and Microsoft Office. The position involves prolonged seated work at a computer, occasional bending, stooping, and twisting for filing and office duties, and occasionally moving office-related items weighing up to 10 pounds.

Requirements

Three to five years of progressive accounts payable experience and knowledge of AP processes.
Microsoft Office and Excel experience, including VLOOKUP and Pivot Tables.
Detail orientation and advanced organizational skills.
Ability to analyze problems, develop solutions, and resolve issues accurately.
Ability to use accounting software efficiently.
Active listening, feedback, communication, and interpersonal skills.
Decision-making skills and ability to interpret and apply business and financial data.
Technical aptitude, including computer and iPad skills.
Time management and prioritization skills.
Ability to work accurately in a high-volume, deadline-driven environment while maintaining data integrity.
Ability to remain seated for prolonged periods and operate computer equipment.
Ability to bend, stoop, and twist for filing and general office duties.
Ability to exert up to 10 pounds of force occasionally and a negligible amount frequently to move office-related items or materials.
Ability to use a personal computer for email, reports, and documentation using company and industry software.
Ability to speak, hear, and see for communication and operation of computers and office machinery.
Hand-eye coordination and fine manipulation skills to operate computers and office equipment; continual hand and wrist motion is required.

Nice To Haves

Experience with Medius, Workday, and eoStar.
Some college-level training in basic accounting principles.
Advanced interpersonal communication skills.

Responsibilities

Own the Accounts Payable mailbox and accurately route and distribute communications and invoices.
Process purchase order invoices in Medius accurately and promptly, following the standard three-way match process.
Process purchase order freight invoices in Medius accurately and promptly, following the standard three-way match process.
Process non-purchase-order invoices in Medius accurately and promptly, routing them to the appropriate handlers for approval.
Reconcile vendor statements and respond to vendor inquiries.
Reconcile company credit card statements, process credit card vendor payments, and ensure all transactions are accounted for and reconciled.
Perform supplier master verification and creation; maintain accurate vendor account information and correctly enter 1099 and W9 data.
Apply knowledge of the accounts payable cycle, purchase orders, contracts, and 1099/W9 processing and record setup to maintain financial and data integrity.
Audit vendor information periodically for accuracy.
Suggest process changes and improvements, including for purchase orders, contracts, and expense invoice processing.
Perform ACH, check, and wire payment runs accurately and on schedule.
Reconcile EFT payment transactions and clear related invoices.
Reconcile AP aging and resolve outstanding items on the AP Aging Report.
Reconcile PO aging and resolve outstanding items on the PO Aging Report.
Monitor and correct general ledger coding as needed.
Research and resolve errors and discrepancies.
Ensure monthly leases and expenses are recorded in the correct month.
Monitor AP processing to ensure payables are handled accurately and promptly.
Research and correct outstanding AP accrual and cost variance entries.
Assist with Medius, Workday, and other accounting systems or process upgrades.
Keep up with accounting technology and industry updates and trends.
Identify opportunities to improve accounting processes.
Contribute to company and department initiatives and projects as needed.
Maintain regular and punctual attendance and perform job functions in compliance with company policies, procedures, and safety practices.