Accounts Payable Specialist I

Baker Group•Ankeny, IA

About The Position

The Accounts Payable Specialist efficiently accounts for and processes incoming invoices in a timely manner, pays vendors according to due dates, and posts invoices to the correct general ledger account, job number, and cost code. The role also performs related duties as required. The Accounts Payable Specialist I and II share responsibility for sorting and batching invoices; matching purchase orders; reviewing and posting invoices; resolving invoice-processing issues; maintaining vendor relationships and records; reconciling statements; processing payments; and managing subcontract documentation, lien waivers, and retainage. Accounts Payable II additionally supports training and onboarding, maintains A/P manuals and training documentation, mentors newer team members, and contributes to special projects. The position requires a high school diploma or GED and an associate degree in accounting or a related field, or at least two years of equivalent experience. Construction accounting (job cost) experience is preferred. The work involves prolonged periods of sitting at a desk and working on a computer, with occasional lifting of up to 10 pounds.

Requirements

High school diploma or GED.
Associate degree in accounting or a related field, or a minimum of two years of equivalent experience.
Excellent verbal and written communication skills.
Ability to manage multiple tasks and competing priorities simultaneously.
Strong accuracy and attention to detail.
Ability to identify root causes and resolve payment or vendor issues.
Ability to apply numerical reasoning to financial data.
Sound judgment and discretion when handling confidential information.

Nice To Haves

Experience in construction accounting (job cost).

Responsibilities

Sort and batch invoices daily.
Match purchase orders to incoming invoices and post matched invoices promptly.
Review invoices for accurate quantities and prices and correct job, general ledger number, and cost code.
Investigate and resolve invoice-processing problems within five business days.
Establish and maintain relationships with new and existing vendors.
Handle vendor maintenance and correspondence by phone or email.
Reconcile statements monthly and research missing or unmatched transactions in Spectrum.
Process payments weekly and ensure discount vendors are paid accurately on the 10th of each month.
Assist other team members with workload as needed.
Confirm and update invoices in Spectrum daily.
Set up subcontracts and FPOs; maintain change orders and lien waivers; and scan documents into Spectrum.
Maintain the list of vendors who have signed the Master Subcontract Agreement and update it in Spectrum.
Send lien waivers with payments, track their return, and ensure no payments are made without the prior month's lien waiver returned.
Release retainage on subcontracts as payment is received from the owner, in accordance with purchasing-document payment terms.
For Level II: assist with training and onboarding new employees.
For Level II: maintain and update A/P manuals and training documentation.
For Level II: mentor and provide day-to-day guidance to newer team members.
For Level II: participate in and support special projects as assigned.
For Level II: serve as a resource for the team.