Accounts Payable Specialist I
About The Position
The DHHS Financial Service Center is seeking an Accounts Payable Specialist I (Accounting Assistant Technician) to review and process invoices, reimbursement vouchers, travel requests, and related payment documentation. The role ensures payments are accurate, timely, and compliant with federal, state, and department guidelines and established accounting procedures and standards. It uses Excel and other software tools to review transactions and analyze financial data, and works collaboratively with colleagues to resolve issues, improve processes, and support accurate and efficient payment processing. This is a full-time position located in Augusta, Maine, with partial telework permitted with management approval. The Financial Service Center provides program accounting, cash management, revenue and expenditure control, budget and fiscal analysis, and consultative financial and accounting services for the Department of Health and Human Services. The role supports programs that deliver critical services to Maine residents.
Requirements
- Education, training, and/or experience in accounting or a closely related field demonstrating competency in reviewing and maintaining records and applying basic accounting principles.
- Good critical-thinking skills and flexibility and adaptability in a fast-paced environment.
- Basic understanding of accounting practices and controls.
- Prior experience and/or education demonstrating knowledge of GAAP/GASB, accounting data analysis, and accounting reconciliations.
Responsibilities
- Conduct quality reviews of invoices, reimbursement vouchers, and travel requests to ensure payments are accurate, timely, and compliant with federal, state, and department guidelines.
- Review, reconcile, and validate documentation required for invoice and payment processing, adhering to established procedures and accounting standards.
- Use Excel and other software tools to review transactions, analyze financial data, and determine appropriate payment processes.
- Collaborate with team members to resolve issues, streamline processes, and contribute to department goals and mission.
- Assist colleagues with daily tasks, including travel reimbursements and payment processing, to support teamwork, customer service, accuracy, and efficiency.
Benefits
- 13 paid holidays and at least three weeks of vacation leave annually; vacation accrual increases with years of service.
- Personal leave for overtime-exempt employees.
- 12 days of sick leave per year.
- State-paid employee-only health insurance premiums (85%–95%, depending on salary) and a health insurance premium credit that can reduce employee-only premiums by 5%, subject to program requirements.
- State-paid employee-only dental insurance premiums.
- Employer contribution equivalent to 14.06% of employee pay toward MainePERS retirement.
- Gym membership reimbursement up to $40 per month.
- Health and dependent care flexible spending accounts.
- Eligibility for Public Service Student Loan Forgiveness.
- Employee assistance program (Living Resources Program).
- Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents.
- Voluntary deferred compensation through a MaineSaves 457(b) account.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
