Accounts Payable Specialist I

First Interstate•Billings, MT

9d•Onsite

About The Position

The Accounts Payable Specialist I performs Accounts Payable functions, including coding, posting, and balancing data to the Accounts Payable Ledger; verifying transactions and documents for accuracy and consistency; and ensuring compliance with Accounts Payable policies, procedures, and generally accepted accounting principles. The role prints vendor checks for invoice payments and responds to inquiries and report requests from internal and external customers. The position manages payment processing for assigned vendors, processes invoices and payments, monitors purchasing cards and invoice communications, and helps maintain timely processing queues. It also involves documenting and updating procedures, providing coverage for colleagues, and assisting others as needed. The position is located at the Billings, Montana Downtown branch.

Requirements

High school diploma or GED.
Knowledge of accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.
Strong attention to detail and accuracy when processing high volumes, with proven research skills.
Proficiency in Microsoft Office applications.
Excellent written and verbal communication skills.
Regular and predictable attendance is required.

Nice To Haves

Accounts Payable experience.

Responsibilities

Manage the payment process for assigned vendors.
Perform routine invoice-processing tasks according to established procedures, with some assistance.
Build familiarity with vendors and items paid to improve processing.
Create processes that enable others to cover the workload during an absence.
Cover others' queues when needed.
Monitor purchasing cards for assigned vendors and ensure items are cleared in a timely manner.
Maintain the Vendor Queue according to the stated priorities: process oldest invoice dates first each day; then process the highest-dollar items up to $1,500; and keep creation dates within seven days when possible after the other criteria are met.
Print and process checks and payments daily, if applicable.
Process invoice uploads when needed.
Monitor the invoices email box, if applicable, and handle emails in a timely manner.
Complete assigned miscellaneous tasks accurately and on time.
Write new procedures and update existing procedures with minimal to no assistance.
Assist others when needed.