Accounts Payable Specialist I
About The Position
The DHHS Financial Service Center is seeking an Accounts Payable Specialist I (Accounting Assistant Technician) to review and process invoices, reimbursement vouchers, and travel requests. The role ensures payments are accurate, timely, and compliant with federal, state, and department guidelines. It involves reviewing, reconciling, and validating supporting documentation, using Excel and other software to analyze financial data and determine appropriate payment processes, and collaborating with colleagues to resolve issues and improve processes. This is a full-time position located in Augusta, Maine, with partial telework permitted with management approval. The Financial Service Center supports program accounting, cash management, and revenue and expenditure control for DHHS, including budget and fiscal analysis for complex programs such as TANF and MaineCare. The position contributes to services delivered to people across Maine.
Requirements
- Education, training, and/or experience in accounting or a closely related field demonstrating competency in reviewing and maintaining records and applying basic accounting principles.
- Good critical-thinking skills and flexibility and adaptability in a fast-paced environment.
- Basic understanding of accounting practices and controls.
- Prior experience and/or education demonstrating knowledge of GAAP/GASB, accounting data analysis, and accounting reconciliations.
Responsibilities
- Review invoices, reimbursement vouchers, and travel requests to ensure accurate, timely, and compliant payments.
- Review, reconcile, and validate documentation required for invoice and payment processing.
- Use Excel and other software tools to review transactions, analyze financial data, and determine proper payment processes.
- Collaborate with team members to resolve issues, streamline processes, and support department goals.
- Assist colleagues with daily tasks, including travel reimbursements and payment processing, to promote accuracy and efficiency.
Benefits
- 13 paid holidays and at least three weeks of annual vacation leave, with accrual increasing with years of service.
- Personal leave for overtime-exempt employees.
- 12 days of sick leave per year.
- State-paid 85%-95% of employee-only health insurance premiums, depending on salary.
- Health insurance premium credit that reduces employee-only premiums by 5% for participants meeting program requirements.
- State-paid 100% of employee-only dental insurance premiums.
- State contribution equivalent to 14.06% of employee pay toward MainePERS retirement.
- Gym membership reimbursement of up to $40 per month.
- Health and dependent care flexible spending accounts.
- Eligibility for Public Service Student Loan Forgiveness.
- Employee assistance program (Living Resources Program).
- Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents.
- Additional unpaid leave may be available under the Family and Medical Leave Act.
- Voluntary deferred compensation through a MaineSaves 457(b) account.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
