Accounts Payable Specialist I

Louisville Metropolitan Sewer District • Louisville, KY

4d

About The Position

Performs accounting activities related to accounts payable, including processing invoices, posting financial transactions, monitoring and reporting on aged payables, and assisting with the annual audit. Responds to vendor correspondence and researches payment and invoice issues, including statement reconciliation and payment inquiries. Works with vendors on invoicing methods to improve efficiency and assists MSD employees with invoice processing and approvals. The role also supports other accounting processes, documents departmental procedures, and contributes to process improvements and internal controls.

Requirements

• Bachelor’s degree in accounting, finance, or a related field; an equivalent combination of education and experience may be substituted.
• Two or more years of related experience; an equivalent combination of education and experience may be substituted.
• Knowledge of Generally Accepted Accounting Principles.
• Oral and written communication skills.
• Tact and diplomacy.
• Ability to operate a PC and Windows environment software, such as Microsoft Office Suite.
• Ability to use financial system applications, including SAP.
• Ability to use a calculator and perform mathematical calculations.
• Ability to manage multiple priorities, research and analyze information, resolve problems, and maintain accurate records.
• Ability to be courteous and helpful under pressure.

Responsibilities

• Process invoices from assigned vendors.
• Assist MSD employees with the invoice approval process.
• Receive and respond to vendor correspondence through mail, email, phone calls, and statements.
• Research and analyze payment inquiries and invoice postings to determine amounts due to vendors, and provide status updates when necessary.
• Prepare monthly and weekly financial reports, including estimated check run reports, outstanding invoices, and requested ad hoc reports.
• Assist in developing and implementing departmental and cross-functional process improvements and internal controls.
• Document departmental policies and procedures.
• Assist with reporting and research during the annual audit.
• Serve as a backup for other accounting processes, including non-routine processes as needed.
• Contribute as a member of a highly functioning team.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level