Accounts Payable Specialist I

Baker Group•Ankeny, IA

About The Position

The Accounts Payable Specialist processes incoming invoices in a timely manner, ensures vendors are paid when due, and posts invoices to the correct general ledger account, job number, and cost code. The role also handles vendor records and correspondence, reconciles statements, researches and resolves payment discrepancies, processes weekly payments, and maintains subcontract-related documentation in Spectrum. Other related duties may be assigned.

Requirements

High school diploma or GED.
Associate degree in Accounting or a related field, or at least two years of equivalent experience.
Excellent verbal and written communication skills.
Ability to manage multiple tasks and competing priorities simultaneously.
Strong accuracy and attention to detail.
Ability to identify root causes and resolve payment or vendor issues.
Ability to apply numerical reasoning to financial data.
Sound judgment and discretion when handling confidential information.

Nice To Haves

Experience in construction accounting, including job costing.

Responsibilities

Sort and batch invoices daily.
Match purchase orders to incoming invoices.
Post matched invoices daily and in a timely manner.
Review invoices for accuracy of quantity and price, and verify the correct job, general ledger number, and cost code.
Investigate and resolve invoice-processing problems within five business days.
Establish and maintain relationships with new and existing vendors.
Maintain vendor records and handle vendor correspondence by phone or email.
Reconcile statements monthly to keep accounts current and accurate.
Research and resolve missing transactions or transactions that do not match records in Spectrum.
Process payments weekly and ensure discount vendors are paid accurately on the 10th of each month.
Assist other team members with workload as needed.
Confirm and update invoices in Spectrum daily.
Set up subcontracts and FPOs; maintain change orders and lien waivers; and scan documents into Spectrum.
Maintain the list of vendors who have signed the Master Subcontract Agreement and update it in Spectrum.
Send lien waivers with payments and track their return.
Ensure no payments are made without the prior month’s lien waiver returned.
Release retainage on subcontracts as payment is received from the owner and comply with payment terms listed on purchasing documents.