Manager, Accounts Payable

Aspire Public Schools • Oakland, CA

3d

About The Position

Under the direction of the Controller, the Accounts Payable (AP) Manager oversees the Accounts Payable function for all of Aspire Public Schools. The role is responsible for timely and accurate recording of accounts payable, benefits, and cash general ledger functions; AP-related communications and training; and administration of the Coupa system. The manager leads and supports an AP team of 1–2 direct reports and works with school sites and organizational leaders to improve procurement and AP processes.

The position also supports Aspire NorCal's planned provision of finance, accounting, payroll, and retirement services to Aspire LA under a multi-year service agreement. The agreement is not finalized, and the posting notes that the department's size and positions may be affected if the agreement is not finalized, renewed, or is ended early. Employment is at-will. The full-time, exempt position has an annual salary range of $102,265 to $131,279, commensurate with experience. The work location and in-person expectations are still being finalized.

Requirements

• At least 4 years of experience in a similar position, or at least 6 years of experience working in accounts payable.
• Proficiency with Microsoft Office and fluency in Excel.
• Excellent written and verbal communication and interpersonal skills to develop a team.
• Exceptional organizational skills and attention to detail, with strong problem-solving, analytical, and time-management skills.
• Ability to hold oneself and others accountable for high-quality, timely results.
• Ability to work independently and know when to escalate in a fast-paced, deadline-oriented environment.
• Ability to work with confidential information and use excellent judgment in resolving AP issues.

Nice To Haves

• Undergraduate degree in Accounting or Business Administration with an emphasis in accounting.
• Non-profit accounting experience.
• Strong knowledge of GAAP and procedures used in a non-profit environment.

Responsibilities

• Lead, develop, train, and support the AP team, which has 1–2 direct reports, so team members can meet team goals and work plans.
• Oversee AP processes, including weekly payment runs; invoice and credit memo processing; approval of AP invoices and journal entries; AP aging review; vendor data and profile maintenance; and vendor account reconciliations.
• Maintain and share AP knowledge and training materials, and monitor and enforce compliance with procedures.
• Drive continuous improvement of procurement and AP processes with school sites and other leaders, including cost-saving projects, automation, and streamlining purchasing and reporting.
• Ensure AP transactions are posted accurately and on time, meeting monthly close deadlines.
• Review the monthly benefits payment run and research and resolve discrepancies.
• Administer the Coupa system, user profiles, approval chains, and the AP help desk.
• Support the 1099 reporting process by overseeing AP master data and preparing schedules for annual and other external audits.
• Complete other assigned duties and projects, including travel to Aspire locations, conferences, and other work-related events.
• Support the new Service Level Agreement (SLA) under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Benefits

• Eligible for Aspire health benefits.
• Retirement through CalSTRS or CalPERS, depending on role credential requirements, with a 403(b) option.
• Paid time off.
• Additional teammate benefits to be determined in accordance with an updated employee value proposition to be shared prior to offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager