Accounts Payable Manager

County Materials Family of Companies•Marathon City, WI

10d•Onsite

About The Position

The Accounts Payable Manager leads the organization’s Accounts Payable function across multiple entities and operating locations, ensuring accurate, efficient, and well-controlled invoice processing and payment operations. The role oversees daily AP activities while driving process improvement, standardization, automation, and scalable practices to support business growth and operational excellence. The position advances AP as a technology-enabled, data-driven function by improving purchase-to-pay processes, internal controls, automation, three-way matching, reporting, and performance metrics. It also optimizes the use of internal resources and third-party providers. The manager partners with Accounting, Treasury, Procurement, Operations, IT, and business leaders to support timely vendor payments, reliable financial reporting, effective risk management, and continuous improvement. The role is based in an office environment in Marathon, Wisconsin, with no travel required and standard business hours. The position may involve frequent sitting, standing, walking, bending, reaching, or handling materials and equipment, and occasional climbing, kneeling, crawling, or lifting or moving up to 25 pounds.

Requirements

At least 5 years of progressive Accounts Payable, accounting, finance operations, or shared services experience, including prior leadership responsibility.
Experience in high-volume, multi-entity environments and demonstrated success improving AP processes through automation and technology.
Strong knowledge of ERP systems, procure-to-pay processes, three-way matching, vendor management, internal controls, and month-end close activities.
Strong leadership, coaching, change-management, and employee-development skills.
Excellent analytical, problem-solving, organizational, and decision-making abilities.
Strong verbal and written communication skills and ability to influence and collaborate across organizational levels.
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.
Advanced Microsoft Excel proficiency and aptitude for learning and implementing new technologies.
High integrity, professionalism, and sound business judgment.
Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent experience is considered.
Experience managing outsourced service providers and developing operational metrics and reporting.
Experience in manufacturing, construction, distribution, or a similar operational industry.

Responsibilities

Lead and oversee Accounts Payable operations across multiple entities, ensuring accurate, timely, and controlled invoice and payment processing.
Manage, develop, coach, cross-train, and hold AP staff and third-party service providers accountable; foster accountability, customer service, continuous improvement, and operational excellence.
Resolve complex AP issues and ensure business continuity, documentation, and process coverage.
Modernize and improve AP processes using automation, workflow tools, and technology solutions.
Expand purchase order utilization, three-way matching, and standardized AP processes across business units.
Develop and maintain AP policies, procedures, approval matrices, and internal controls; reduce exceptions, delays, and manual work.
Partner with Finance and IT on ERP enhancements, integrations, upgrades, and future-state AP initiatives.
Manage outsourced AP providers using service-level agreements, KPIs, controls, and performance expectations; assess service quality, cost-effectiveness, scalability, and business value.
Participate in provider selection, implementation, contract administration, and ongoing relationship management.
Establish and maintain controls for segregation of duties, approval workflows, vendor master governance, and payment authorization; support secure payment processes and audits.
Oversee vendor onboarding, maintenance, validation, and master data governance in ERP and AP systems; develop vendor communication and issue-resolution processes.
Monitor AP aging, exceptions, duplicate vendors, credit balances, and payment performance; partner with Procurement and Operations on payment terms and discounts.
Ensure AP transactions are accurately recorded, reconciled, and reported for month-end and year-end close; partner with Accounting on liabilities, accruals, reconciliations, and balance sheet items.
Review AP aging, invoice exceptions, open purchase orders, and other indicators of financial obligations; ensure timely regulatory reporting, including Form 1099 reporting.
Develop and maintain AP dashboards, KPIs, and management reporting; analyze results to identify trends, bottlenecks, staffing and training needs, and process improvements.
Provide training and guidance on AP procedures, invoice approvals, purchasing requirements, and payment policies; serve as an AP subject-matter expert.
Partner across Accounting, Treasury, Procurement, IT, Operations, and business leadership, and participate in Finance transformation and other strategic initiatives.