Accounts Payable Manager

Instructure, Inc. • ,

11d • $80,000 - $95,000

About The Position

Instructure is seeking an Accounts Payable Manager to run its accounts payable and travel and expense (T&E) functions and lead a team of four. The role owns the process from invoice receipt through payment and month-end close, using Coupa, Brex, and NetSuite. It is hired in the US and supports every country where Instructure operates. The manager is responsible for accurate, controlled, on-schedule processes and for coaching the team that handles day-to-day work.

Requirements

• Demonstrated experience leading an AP team.
• At least five years of AP experience, including at least two years managing or leading AP staff, preferred.
• Hands-on experience with Coupa and NetSuite.
• Solid understanding of month-end close, accruals, and AP controls in a public or audit-ready environment.
• Experience with global, multi-entity, multi-currency payables, including foreign currency invoices, international payment methods, and VAT and other statutory requirements across jurisdictions.
• Strong Excel skills and comfort with reporting and reconciliation.
• Clear communication and sound judgment about when to resolve an issue independently and when to escalate.

Nice To Haves

• A bachelor's degree in accounting, finance, or a related field.
• Experience with Brex or a comparable corporate card platform.
• Experience with SOX controls or a similar compliance framework.
• Experience supporting an AP team through a system migration or process redesign.

Responsibilities

• Lead, coach, and develop a team of four AP and T&E professionals, including goal setting, performance reviews, and workload planning.
• Own the AP cycle end to end, including invoice intake and coding, three-way matching, approvals, payment runs, and vendor inquiries.
• Manage AP workflows in Coupa, card and spend activity in Brex, and posting and reconciliation in NetSuite, ensuring data flows cleanly between systems.
• Deliver AP accruals, subledger-to-general-ledger reconciliations, and aging reviews on the close calendar.
• Maintain internal controls over disbursements, including segregation of duties, approval limits, vendor master changes, and duplicate payment checks; support internal and external audit requests.
• Oversee 1099 and tax reporting, as well as sales and use tax and VAT treatment on vendor invoices across jurisdictions.
• Work with Procurement, Treasury, Accounting, and department budget owners to resolve invoice and payment issues.
• Track AP metrics such as days payable, invoice cycle time, early-pay capture, and exception rates, and use them to identify process improvements.
• Document procedures and drive automation improvements as the company and its vendor base grow.

Benefits

• Competitive compensation.
• Ownership program participation for all full-time employees.
• Flexible work culture, with remote, hybrid, and in-office collaboration options varying by role, team, and location.
• Generous time off, including local holidays and the annual “Dim the Lights” period in late December, subject to departmental needs.
• Comprehensive wellness programs and mental health support.
• Learning and development resources, including professional development tools and tuition reimbursement.
• Technology and tools needed to do the work.
• Motivosity employee recognition program.
• Inclusive, supportive culture focused on meaningful connection.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed