Accounts Payable Supervisor
BRISTOL HOSPITAL GROUP • Bristol, CT21d • $70 - $97,000 • Onsite
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Accounts Payable Supervisor Full Time 40 hours
BRISTOL HOSPITAL GROUP•Bristol, CT
•$70 - $97,000•Onsite
About The Position
The Accounts Payable Supervisor supervises staff and activities of the Accounts Payable function and performs accounting and bookkeeping procedures in support of that function. The role oversees the payables ledger, checks entries for accuracy and compliance with established policies and procedures, analyzes monthly ledger and journal activity, and ensures accurate payable ledger data is transmitted on schedule. The supervisor oversees invoice and purchase order processing, payment priorities, cash management, accounts payable records, and the accounts payable computer system. The position also tracks AP performance indicators and team productivity, responds to vendors and employees about payable account status, and supports customer service for internal and external customers. It monitors aged payables and accrued receipts, adheres to Total Quality Management principles, and identifies, develops, implements, and measures process improvements.
Requirements
- Accounts Payable experience.
- Computer literacy.
- Ability to use and manipulate Excel spreadsheet data.
- Ability to learn, use, and report from a general ledger and payables system.
- Ability to maintain daily flexibility, including sitting and standing, and to use a computer screen and input data continually, requiring dexterity and movement.
Nice To Haves
- Associate of Science degree in Business with a concentration in Accounting or Finance preferred; work history may be considered in place of a degree.
- Two years of related supervisory and accounting experience preferred.
Responsibilities
- Supervise Accounts Payable staff and activities; assign work, conduct performance evaluations, and recommend disciplinary action as appropriate.
- Oversee the payables ledger and examine posted entries for accuracy and compliance with established procedures and policies.
- Analyze monthly payables ledger and journals to ensure transactions are posted to the proper accounts.
- Meet established deadlines for transmitting accurate monthly payable ledger data.
- Process invoices and purchase orders according to established policies and procedures.
- Calculate key performance indicators, including Days in AP, and measure AP team productivity using invoice-entry and processing-time metrics.
- Receive, review, and verify invoices for accounts payable.
- Prepare a weekly payment schedule with input from AP staff to determine payment priorities and obtain approval for final cash-flow decisions.
- Maintain records and files of paid and unpaid invoices, and maintain required records, reports, and files.
- Perform journal and ledger duties, including posting, balancing, coding, transferring, and verifying financial transactions.
- Manage cash effectively and prepare cash report schedules.
- Monitor and control the accounts payable process and maintain the AP computer system for accurate data recording.
- Respond to vendors and employees requesting information about the status of payable accounts.
- Maintain quality customer service for internal and external customers.
- Monitor aged payables and monthly accrued receipts reports to ensure accounts are current and expenses are recorded correctly.
- Adhere to Total Quality Management principles and standards; identify, develop, implement, and measure process improvements.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
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