AP Clerk

SHEARER SUPPLY, LLC•Farmers Branch, TX

16h

About The Position

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls that support the Accounts Payable functions. You will be accountable for assigned tasks while delivering outstanding customer service. This role reports to the Accounts Payable Supervisor. The position processes and codes vendor invoices, reviews incoming documents, and completes batching, scanning, and data entry. It manages the Accounts Payable inbox, communicates with vendors and internal expense owners, responds to customer inquiries, and provides accurate data for reports and queries. The clerk maintains an understanding of internal controls, follows departmental procedures, supports other AP specialists, and participates in special projects and other assigned tasks.

Requirements

High school diploma or equivalent.
Technological capabilities and experience with Microsoft Office.
Ability to sit for extended periods while performing desk-related tasks.
Proficiency using office equipment such as computers, printers, and phones.
Ability to see and read computer screens and printed documents clearly.
Ability to communicate effectively in person and by phone.
Ability to lift and carry items up to 20 lbs.
Ability to maintain focus and productivity during long periods of work.
Ability to work in a standard office environment.

Nice To Haves

Intermediate Microsoft Excel functions.
A combination of education and experience totaling at least three years of full-cycle Accounts Payable processing, including invoice processing, supplier maintenance, and cash management.
Experience with an ERP application such as Concur and DDI Financials.
Experience working in a network environment with client-server technology.
Proficiency in Microsoft Office (Word and Excel) and Google Suite.
Superior customer service skills, including patience, empathy, and problem resolution.
Strong written and oral communication skills.
Ability to work independently, make sound decisions, and resolve or escalate business problems.
Ability to multitask and meet established deadlines.
Strong organizational skills and attention to detail.

Responsibilities

Process vendor invoices accurately and promptly, using appropriate general ledger coding.
Assign general ledger account codes to vendor invoices.
Review incoming documents and accurately complete batching, scanning, and data entry.
Manage the Accounts Payable inbox and communicate professionally with vendors and internal expense owners to resolve issues.
Research and respond to daily customer inquiries professionally and promptly; build partnerships with customers and colleagues to provide customer service.
Respond to ad hoc reports and queries and provide accurate data.
Maintain understanding of internal controls, with emphasis on controls over bank account updates.
Follow departmental procedures and suggest improvements to job aids.
Provide backup to other AP specialists.
Participate in special projects and complete other tasks as assigned.