AP Clerk

Nesco Resource•Brookfield, CT

About The Position

The Accounts Payable Clerk supports day-to-day financial operations by managing invoice documentation, entering transactions into the accounting system, coordinating payment processing, and maintaining accurate vendor records. The role collaborates with accounting personnel and internal departments to ensure timely payments, resolve discrepancies, and support monthly and annual accounting procedures. The clerk assists throughout the accounts payable process, from invoice receipt through payment and recordkeeping, and performs additional accounting and administrative duties as needed.

Requirements

Associate degree or equivalent postsecondary education.
At least one year of experience in accounts payable, invoice processing, or general accounting support.
Proficiency in common office software, including spreadsheets, word processing, and email applications.
Strong written and verbal communication skills.
Ability to work independently, manage changing priorities, and adapt to a dynamic work environment with minimal supervision.
Strong organizational, analytical, and problem-solving abilities.
Professional demeanor with excellent interpersonal, customer service, and teamwork skills.
Ability to manage multiple responsibilities and increasing transaction volumes while maintaining accuracy and meeting deadlines.
Self-motivated, positive, and proactive approach to work.
Sound judgment and ability to build productive working relationships with colleagues and business partners across different teams and backgrounds.
Willingness to contribute to a collaborative organization experiencing continued growth.

Nice To Haves

Bachelor's degree in Accounting, Finance, or a related discipline.
Experience using enterprise resource planning (ERP) systems or computerized accounting platforms.

Responsibilities

Review invoices against purchase orders and supporting documentation to verify accuracy.
Assign appropriate account codes and enter vendor invoices into the financial management system.
Coordinate internal invoice approvals and follow up on outstanding items.
Review and process employee expense reimbursement submissions.
Prepare and coordinate electronic and check payments in accordance with payment schedules and terms.
Investigate and resolve invoice discrepancies, payment issues, and vendor account inquiries.
Ensure invoices are recorded in the appropriate accounting period and assist with accruals for outstanding expenses during month-end close.
Obtain and maintain required vendor tax documentation.
Assist with reviewing and preparing annual vendor tax reporting documents for final review and submission by senior accounting personnel.
Reconcile vendor statements against internal records and resolve outstanding differences.
Support month-end closing activities and related account reconciliations.
Assist with accounts payable activities from invoice receipt through payment and recordkeeping.
Perform additional accounting and administrative duties as needed.