Supervisor of Accounts Payable

Würth Industry USA • Greenwood, IN

6d

About The Position

The Supervisor of Accounts Payable oversees day-to-day accounts payable operations and supervises the AP team to ensure accurate and timely processing of vendor invoices and payments. The role provides hands-on leadership, monitors workflow and performance, supports vendor issue resolution, and ensures transactions follow company policies, internal controls, and applicable accounting requirements.

Working closely with Finance, Purchasing, Operations, and other departments, the Supervisor resolves invoice and payment discrepancies and maintains AP processes across multiple ERP systems, including P21 and SAP. The position also supports month-end and year-end activities, reporting, process improvements, and AP system initiatives.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience may be considered.
• At least 5 years of Accounts Payable, accounting, or related financial operations experience.
• Strong working knowledge of AP processes, invoice processing, vendor management, payment processing, and financial controls.
• Working knowledge of GAAP as it relates to Accounts Payable activities.
• Experience working within ERP systems required.
• Ability to manage AP activities across multiple ERP systems and business processes.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational skills and ability to manage multiple priorities, deadlines, and high transaction volumes.
• Strong analytical and problem-solving skills, with attention to accuracy and detail.
• Ability to identify process gaps and recommend practical solutions that improve efficiency and strengthen controls.
• Effective written and verbal communication skills and ability to collaborate across departments and organizational levels.
• Demonstrated ability to coach, train, and develop employees while maintaining accountability for performance and results.
• Ability to maintain confidentiality and appropriately handle sensitive financial and vendor information.

Nice To Haves

• At least 2 years of supervisory, team lead, or demonstrated leadership experience.
• Experience with P21 and/or SAP.
• Experience with Accounts Payable automation, electronic payment solutions, or process improvement initiatives.
• Knowledge of vendor tax documentation, 1099 reporting, and applicable vendor payment requirements.

Responsibilities

• Supervise daily Accounts Payable operations, including invoice processing, coding, approval workflows, payment processing, and vendor account maintenance.
• Ensure vendor invoices are processed accurately and promptly in accordance with approval requirements and payment terms.
• Coordinate AP activities and workflows across P21 and SAP, maintaining consistent processes, controls, and service levels.
• Review AP aging and other reports to identify overdue invoices, payment issues, duplicate transactions, and items needing follow-up.
• Monitor payment terms and early-payment discounts, and ensure qualifying discounts are captured when appropriate.
• Supervise, coach, and develop AP team members; provide direction on priorities, workload, performance expectations, and issue resolution.
• Assist with employee onboarding, training, performance evaluations, corrective action, and ongoing development.
• Monitor team workload and distribute responsibilities to support timely processing, payment deadlines, and service expectations.
• Serve as an escalation point for vendor inquiries, payment discrepancies, invoice issues, and internal AP questions.
• Develop and maintain effective working relationships with vendors and internal business partners.
• Partner with Purchasing, Finance, Operations, and other departments to resolve purchase order, receipt, pricing, coding, approval, and payment discrepancies.
• Support month-end and year-end close activities, including reconciliations, accrual support, outstanding invoice review, and other requested activities.
• Collaborate with Accounting to ensure AP transactions are accurately reflected in financial reporting.
• Maintain accurate AP records and supporting documentation in accordance with record-retention requirements, internal controls, and audit standards.
• Ensure compliance with company AP policies, procedures, internal controls, and applicable accounting requirements.
• Support vendor tax reporting and compliance, including vendor documentation and 1099-related processes, as applicable.
• Prepare, review, and analyze AP reports and metrics, including aging, invoice volumes, payment activity, and processing timeliness.
• Identify opportunities to improve workflows, standardize processes, strengthen controls, and increase efficiency.
• Support implementation and optimization of AP automation, ERP functionality, electronic invoicing, payment technologies, and other process improvements.
• Assist with testing, documentation, training, and implementation of system enhancements or changes affecting AP.
• Maintain documented AP procedures and ensure team members are trained on processes and controls.
• Support internal and external audits by providing requested documentation and responding to AP-related inquiries.
• Maintain appropriate segregation of duties and escalate potential control or compliance concerns.
• Perform other duties and responsibilities as assigned.

Benefits

• Maternity/paternal leave after 1 year of service.
• Tuition reimbursement eligibility after 1 year of service.
• Medical, vision, dental, and life insurance, among other health benefits and programs.
• 401(k).
• Short-term disability and long-term disability.
• Paid time off accrued per pay period, with an additional day earned per year of service.
• 10 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager