Accounts Payable Supervisor

Beusa Energy Group•The Woodlands, TX

5d•Onsite

About The Position

The Accounts Payable Supervisor leads day-to-day Accounts Payable operations in a fast-paced, multi-entity environment using Oracle Fusion. The role ensures timely, accurate, and policy-compliant invoice processing and payments while maintaining internal controls, service standards, team accountability, and continuous process improvement. Reporting to the Procure-to-Pay Manager, the supervisor helps stabilize and optimize AP operations, strengthen month-end close, improve vendor and stakeholder experience, and build a high-performing team. The position partners with Procurement, Supply Chain, Receiving, Treasury, and Accounting to resolve recurring issues and improve operations. The role is based in person at the company’s The Woodlands, Texas office and follows a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Overtime may be required, and hours may include early mornings, late evenings, and weekends depending on business needs. The position supervises an Accounts Payable Analyst.

Requirements

Must be legally authorized to work in the United States without sponsorship and be at least 18 years old.
Must pass applicable pre-employment screening, which may include a background check, drug screening, fit tests, and aptitude or competency assessments.
Must have predictable in-person attendance in The Woodlands, Texas; overtime may be required.
Valid U.S. driver’s license required. Most employment is contingent on meeting company driving standards, including a three-year U.S. driving history and an acceptable Motor Vehicle Record under company policy.
Seven or more years of progressive experience in Accounts Payable, Procure-to-Pay, accounting, finance, or a related field.
Strong experience with AP close support, accruals, reconciliations, aging management, and operational reporting.
Proficiency in Excel, including pivot tables, lookups, and reconciliations.
Excellent vendor relationship management and problem-solving abilities.
Strong communication and interpersonal skills to build cross-functional relationships.
Bachelor’s degree in accounting, finance, business, or a related field, or an equivalent combination of education, specialized training, and relevant professional experience.

Nice To Haves

Experience working in a multi-entity, fast-paced environment.
Experience with Oracle Fusion Accounts Payable.
Bachelor’s degree in accounting, finance, business, or a related field is preferred.

Responsibilities

Lead daily AP operations, including invoice intake, validation, coding review, matching, approval follow-up, exception resolution, and payment readiness.
Ensure invoices are processed accurately and on time in accordance with policy, payment terms, and service expectations.
Manage team workloads, queue priorities, backlogs, follow-up, and issue resolution.
Serve as the first escalation point for operational issues, vendor concerns, urgent payments, and stakeholder inquiries.
Partner with Procurement, Receiving, and Accounting to resolve purchase order, receipt, approval, business unit, and entity issues that affect invoice processing and payments.
Identify and escalate recurring Oracle Fusion or process breakdowns and support testing and adoption of improved workflows.
Ensure accurate review of automated invoice data and prevent downstream errors.
Enforce internal controls, company policies, approval requirements, audit standards, “No PO, No Pay,” receiving requirements, legal entity accuracy, duplicate-payment prevention, and proper exception handling.
Promote control awareness, including segregation of duties, documentation standards, and risk escalation.
Partner with leadership to address vendor master, banking, and data integrity issues.
Coordinate with Accounting on unprocessed invoices, exceptions, holds, and items affecting period-end reporting.
Lead AP month-end close activities and ensure close deliverables, reconciliations, and schedules are accurate and timely.
Oversee accrual support, invoice cutoff, open liabilities, and close-related reviews.
Drive vendor statement reconciliations, prioritizing key and high-risk vendors, and resolve discrepancies promptly.
Reduce aged invoices, unresolved holds, and legacy or incomplete items, including unmatched receipts and GRNI-related exceptions through cross-functional coordination.
Own AP reporting and performance metrics, analyze trends and root causes, implement corrective actions, and provide performance, risk, and improvement insights to the Procure-to-Pay Manager.
Supervise and develop AP team members through coaching, training, performance management, cross-training, and mentoring.
Perform other related duties as assigned to support operations and business continuity.