Accounts Payable Specialist Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Strong computer skills, including proficiency in Microsoft Excel and accounting software or ERP systems.
• Excellent oral and written communication skills and a customer-service orientation.
• Strong organizational skills and high attention to detail.
• Ability to work in the United States on a permanent basis; visa sponsorship or support is not available.

Nice To Haves

• Some college education in Accounting, Finance, or a related field.
• Two or more years of accounts payable experience.
• Experience in a manufacturing environment.

Responsibilities

• Verify and process vendor invoices accurately and promptly.
• Match vendor invoices with purchase orders and receiving documentation, and identify and resolve discrepancies.
• Code vendor invoices to appropriate general ledger accounts and cost centers.
• Prepare and process weekly check runs, ACH payments, and wire payments according to approved terms, company policies, and internal controls.
• Reconcile vendor statements and account balances, coordinating with sales, purchasing, operations, and vendors to resolve discrepancies and maintain positive vendor relationships.
• Maintain organized vendor records and supporting documentation, including W-9 forms.
• Support month-end close by assisting with account reconciliations and accruals.
• Support preparation of 1099 reporting.
• Follow company policies, purchasing procedures, and internal controls in accounts payable activities.
• Maintain financial records for audit support and assist with year-end audits and reporting requirements.
• Participate in special projects and perform other duties as assigned.
• Review and process expense reports and assist with company credit card and expense reporting programs.
• Assist with cash flow and financial forecasting.
• Support continuous improvement initiatives to strengthen accounting process accuracy, efficiency, and integrity.
• As needed, provide backup support to the Accounts Receivable Specialist by processing customer invoices and assisting with payment collection in accordance with company credit policies.