Accounts Payable & Receivable Specialist

Kitchell•Phoenix, AZ

7d•Onsite

About The Position

Kitchell is seeking a detail-oriented and collaborative Accounts Payable & Receivable Specialist for its Accounting Services team at the Phoenix headquarters. The role supports daily accounts payable, accounts receivable, and subcontractor payment activities, including invoice processing, payments, monthly billings, deposits, and maintaining accurate supporting documentation. The specialist works with colleagues, vendors, subcontractors, and project teams to research questions, resolve discrepancies, and keep transactions accurate and timely. The position is onsite in a general, climate-controlled office environment, with limited to no travel required.

Requirements

High school diploma or equivalent.
At least one year of related accounting experience, or an equivalent combination of education and experience.
General knowledge of accounting principles and an understanding of accounts payable procedures.
Intermediate proficiency with Microsoft Excel and proficiency with Microsoft Word, Outlook, and Teams.
Ability to perform high-volume numerical data entry using a 10-key with speed and accuracy.
Strong attention to detail and commitment to accurate, timely work.
Effective organizational and problem-solving skills, with the ability to manage multiple priorities and deadlines.
Ability to communicate professionally and work collaboratively with colleagues, vendors, subcontractors, and other stakeholders.

Nice To Haves

Experience with construction accounting or subcontractor payment processes.
Knowledge of lien laws and subcontract administration.
Experience with Oracle EnterpriseOne accounting software.
Experience with Textura and/or Coupa.

Responsibilities

Support daily accounts payable, accounts receivable, and subcontractor payable processes in accordance with established accounting procedures.
Scan incoming vendor invoices and assist with invoice routing in Coupa.
Assist with accounts payable processing and special payment requests.
Research vendor payment inquiries and discrepancies, and assist with reconciling vendor statements.
Review subcontractor monthly billings and assist with payment approvals and processing.
Monitor and collect required subcontractor lien waivers.
Review and post monthly billings and payment applications.
Provide supporting documentation for billings, costs, and subcontractor payments as requested.
Complete daily deposits and record cash entries.
Scan incoming customer payments and maintain related documentation.
Assist with preparing and submitting annual 1099 reporting.
Ensure reports and information provided to internal and external customers are accurate and timely.
Sort and distribute the department’s daily incoming mail.
Identify and recommend improvements to accounts payable and subcontractor payment processes.