Accounts Payable & Receivable Specialist

City of New York•New York, NY

8d•Hybrid

About The Position

The Department of City Planning’s Fiscal Division is seeking a highly organized and detail-oriented Accounts Payable & Receivable Specialist. The Fiscal Division supports the agency’s financial responsibility and operational effectiveness through procurement, grant management, accounting for payables and receivables, budgeting, financial reporting, and operational support. This role monitors daily and monthly revenue operations through reconciliation, reporting, transaction review, and customer support, while also assisting with invoice review and payment processing. It helps maintain accurate and reliable financial records, comply with internal controls and Comptroller Directives, and resolve discrepancies and payment inquiries in a timely manner. Only candidates who hold a permanent Staff Analyst or comparable civil service title will be considered for an interview. Applicants must include their employee identification number and indicate in their cover letter whether they hold a permanent Staff Analyst or comparable title. Applications must be submitted through cityjobs.nyc.gov; appointments are subject to OMB approval. Authorization to work in the United States is required. The position may be eligible for remote work up to two days per week under the Remote Work Pilot Program.

Requirements

Only candidates with a permanent Staff Analyst or comparable civil service title will be considered for an interview.
Include an employee identification number when applying and indicate in the cover letter whether you hold a permanent Staff Analyst or comparable title.
Authorization to work in the United States is required.
Applications must be submitted through cityjobs.nyc.gov.
Applicants are responsible for meeting the minimum qualifying requirements at the time of application.

Nice To Haves

Experience in revenue operations, accounting, finance, or reconciliation functions.
Knowledge of Financial Management System (FMS), CityPay, and CPSS reconciliation processes.
Strong analytical and problem-solving skills with attention to detail.
Excellent customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency in Microsoft Excel and other financial tracking tools.
Strong written and verbal communication skills.
Strong organizational and time-management skills, with the ability to multitask and work independently and as part of a team.
Familiarity with Comptroller Directives and Generally Accepted Accounting Principles.

Responsibilities

Perform daily and monthly revenue reconciliations to verify transaction accuracy, completeness, and proper recording.
Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
Investigate, analyze, and resolve reconciliation discrepancies and variances in a timely manner.
Conduct monthly FMS reconciliations and validate related financial transactions.
Review deposits and verify accurate CRE creation within FMS.
Perform monthly bank-to-book reconciliations and align financial systems with bank records.
Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
Prepare Year-End Close reconciliations and other financial oversight or compliance reports.
Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and applicable policies and procedures.
Identify process improvements to strengthen revenue monitoring and reconciliation accuracy.
Prepare revenue data for reporting and assist with revenue forecasting and analysis.
Review agency invoices and payments for accuracy and consistency with purchasing agreements, and ensure required supporting documents are received.
Assist with processing payments and employee reimbursements in the City’s payment systems.
Prepare ad hoc reports and assist with ad hoc accounting projects and other Fiscal Division tasks as needed.