Accounts Payable & Receivable Specialist
About The Position
The Department of City Planning’s Fiscal Division is seeking a highly organized and detail-oriented Accounts Payable & Receivable Specialist. The role monitors daily and monthly revenue operations through reconciliation, reporting, transaction review, and customer support, and assists with accounting functions such as invoice review and payment processing. It is responsible for maintaining accurate and reliable financial records, following internal controls and Comptroller Directives, and resolving discrepancies and payment-related inquiries promptly. The Fiscal Division supports the agency’s financial responsibility and operational effectiveness through procurement, grant management, accounting for payables and receivables, budgeting, and financial reporting. The position may be eligible for remote work up to two days per week under the City’s Remote Work Pilot Program. Candidates must have a permanent Staff Analyst or comparable civil service title to be considered for an interview.
Requirements
- Candidates must have a permanent Staff Analyst or comparable civil service title to be considered for an interview.
- Applicants must provide their Employee Identification Number (EIN) and indicate in their cover letter whether they are a permanent Staff Analyst or hold a comparable title.
- Authorization to work in the United States is required.
- Applicants are responsible for meeting the minimum qualifying requirements at the time of application.
- The Staff Analyst qualification pathway requires a high school diploma at minimum. Other qualifying pathways include specified combinations of college education and professional experience in areas such as accounting, fiscal or economic research, budget administration, financial administration, management analysis, or related fields.
Nice To Haves
- Experience in revenue operations, accounting, finance, or reconciliation functions.
- Knowledge of financial management systems (FMS), CityPay, and CPSS reconciliation processes.
- Strong analytical and problem-solving skills and attention to detail.
- Excellent customer service skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Excel and other financial tracking tools.
- Strong written and verbal communication skills.
- Strong organizational and time-management skills, with the ability to multitask and work independently and as part of a team.
- Familiarity with Comptroller Directives and Generally Accepted Accounting Principles.
Responsibilities
- Perform daily and monthly revenue reconciliations to verify that transactions are accurate, complete, and properly recorded.
- Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
- Investigate, analyze, and resolve reconciliation discrepancies and variances in a timely manner.
- Conduct monthly FMS reconciliations and validate related financial transactions.
- Review deposits and verify accurate CRE creation within FMS.
- Perform monthly bank-to-book reconciliations and ensure financial systems align with bank records.
- Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
- Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
- Prepare Year-End Close reconciliations and other financial oversight or compliance reports.
- Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and applicable policies and procedures.
- Assist in identifying process improvements to strengthen revenue monitoring and reconciliation accuracy.
- Prepare revenue data for reporting and assist with revenue forecasting and analysis.
- Assist with reviewing agency invoices and payments for accuracy and consistency with purchasing agreements, and verify that appropriate backup documents are received.
- Assist with processing payments and employee reimbursements in the City’s payment systems.
- Prepare ad hoc reports and assist with accounting projects and other Fiscal Division tasks as needed.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
