Accounts Payable Specialist
About The Position
The Accounts Payable Specialist supports Ad-West’s accounting department by accurately and promptly processing invoices and helping ensure client financial obligations are met efficiently. The position handles day-to-day accounting tasks such as invoice entry, expense reporting, and maintaining accurate financial records. The ideal candidate is detail-oriented and organized, with a thorough understanding of accounting principles as they apply to accounts payable. This position reports to the Accounting Lead. The role is full-time at 40 hours per week, with a hybrid option of two days in the office and three days at home. Starting pay is $24.00–$25.00 per hour, depending on experience.
Requirements
- High school diploma or equivalent.
- 1–2 years of experience in accounts payable or a similar role.
- Strong understanding of accounts payable practices.
- Experience with ERP systems and Microsoft Office Suite, especially Excel.
- Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Strong problem-solving and communication skills.
- Ability to work independently and as part of a team.
- Strong analytical and critical-thinking abilities to identify discrepancies and resolve issues accurately.
- Ability to maintain concentration while processing high volumes of invoices and financial data.
- Ability to manage stress, deadlines, and high-priority tasks efficiently.
- Effective verbal and written communication skills for working with vendors and colleagues.
Nice To Haves
- Associate’s degree in accounting, finance, or a related business field (preferred but not required).
Responsibilities
- Process vendor invoices and ensure proper coding.
- Verify and reconcile invoice discrepancies in collaboration with vendors and internal teams.
- Review and audit employee mileage submissions and expense reports.
- Maintain vendor files, including W-9s, contracts, and other relevant documents.
- Ensure compliance with company policies, procedures, and accounting standards.
- Generate system reports as requested.
Benefits
- Company-paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
