Accounts Payable Specialist

Aston Carter•Westerville, OH

11d•$22 - $27•Onsite

About The Position

The Accounts Payable Specialist processes a high volume of invoices, maintains accurate financial records, and supports vendor and internal relationships through timely and professional accounts payable activities. This is a contract-to-hire position based onsite in Columbus, Ohio. The role involves processing approximately 100 invoices per day, posting invoices and credits in an accounts payable automation system, validating drop ship invoices, resolving discrepancies, managing vendor statements, and supporting monthly reporting. The specialist works with vendors, branch leadership, and the sales department and contributes to improvements in accounts payable processes and workflows.

Requirements

Hands-on experience in accounts payable and invoicing.
Practical knowledge of accounting principles related to payables.
Ability to efficiently process a high volume of invoices, with a goal of approximately 100 invoices per day.
Comfort working with AP automation systems to process and track invoices and credits.
Strong communication skills for effective interaction with vendors and internal departments.
Analytical skills to identify, investigate, and resolve discrepancies between purchase orders, invoices, and statements.
Ability to manage multiple tasks and deadlines while maintaining accuracy and attention to detail.

Responsibilities

Process approximately 100 invoices per day accurately and with attention to detail.
Post invoices in the accounts payable automation system and ensure entries are complete and correct.
Confirm and validate drop ship invoices and promptly resolve issues or discrepancies.
Send service invoices to branch leadership for timely review and approval.
Identify, investigate, and resolve invoice discrepancies by contacting relevant stakeholders.
Process credits and adjustments accurately and promptly.
Handle vendor correspondence professionally and maintain positive vendor relationships.
Communicate with the sales department to reconcile differences between purchase orders and invoices.
Manage and reconcile vendor statements to keep accounts current and accurate.
Prepare, review, and contribute to monthly reports as part of a collaborative team.
Maintain organized records of invoices, credits, statements, and reports in the AP automation system.
Support continuous improvement of accounts payable processes and workflows.