Accounts Payable Specialist Jobs

About The Position

Requirements

• 1–3 years of dedicated accounts payable experience managing a high-volume, full-cycle AP process.
• Solid understanding of general accounting principles, invoice coding, accruals, and general ledger impacts.
• Strong analytical and problem-solving skills and meticulous attention to detail.
• Excellent written and verbal communication skills, including the ability to interact professionally with vendors and internal employees at all levels.
• Ability to manage time effectively and meet strict financial deadlines.
• Ability to work Monday–Friday in the Company's Las Vegas office.

Nice To Haves

• Associate’s degree in accounting or a relevant professional certification.
• Hands-on experience with modern ERP systems such as NetSuite, SAP, or Workday.
• Familiarity with AP automation and expense management platforms such as Ramp, Airbase, Bill.com, Tipalti, Coupa, Brex, or Concur.
• Experience working in a high-growth, fast-paced company environment.

Responsibilities

• Manage invoice ingestion, general ledger coding, and automated routing through Ramp into NetSuite across subsidiaries.
• Perform two-way and three-way matching against Procurement-generated purchase orders and receipts, and resolve discrepancies with Procurement.
• Identify multi-period expenses and create and manage prepaid amortization schedules in NetSuite.
• Monitor bill pipelines to ensure priority invoices are coded and prepared for Treasury payment cycles.
• Audit Ramp-to-NetSuite API synchronizations daily and resolve posting errors and unlinked purchase order lines.
• Coordinate day-to-day administration of the Ramp corporate card and employee expense reimbursement programs in partnership with the Operational Controller.
• Audit expense reports and card transactions against travel and expense policies, drive receipt compliance, and address violations.
• Reconcile monthly card statements and reimbursement ledgers in NetSuite.
• Support the Operations Controller with month-end close, including AP aging reconciliations and preliminary expense flux analysis.
• Serve as the primary contact for external auditors, manage annual AP audit requests, and pull audit samples.
• Lead annual 1099/1042-S tax reporting and maintain vendor contracts in the central platform for audit readiness.
• Serve as the primary liaison for vendor inquiries and maintain positive, professional external relationships.
• Reconcile monthly vendor statements against the AP aging report and research missing invoices, unapplied payments, and outstanding credit memos.

Benefits

• Stock options.
• 100% paid medical, dental, and vision insurance for employees.
• Company Health Savings Account contributions.
• 100% paid short-term and long-term disability insurance for employees.
• Life and voluntary supplemental insurance options.
• Other insurance options, including pet and legal insurance.
• Supplementary health benefits, including discounted virtual healthcare appointments and serious illness support.
• Flexible Spending Account.
• 401(k).
• Employee Assistance Program.
• Flexible PTO.
• Paid holidays.
• Parental leave.
• Other in-office perks.