Accounts Payable & Purchasing Specialist

RVNAhealth • Ridgefield, CT

9d

About The Position

RVNAhealth is seeking an Accounts Payable & Purchasing Specialist to support the organization’s day-to-day financial operations. The role manages accounts payable, coordinates purchasing activities, maintains vendor records, and ensures invoices and purchases follow established approval processes and internal controls. The specialist also supports financial reporting, audit documentation, and improvements to accounts payable and purchasing workflows and systems.

Requirements

• Two to five years of experience in accounts payable, purchasing, procurement, or a related financial operations role.
• Experience processing invoices, coordinating payments, maintaining vendor records, and resolving discrepancies.
• Familiarity with purchase orders, purchasing approvals, vendor documentation, and internal financial controls.
• Experience using an ERP, accounting, or accounts payable workflow system.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Effective written and verbal communication skills and a customer-service-oriented approach to working with vendors and internal colleagues.
• Ability to recognize unusual transactions, documentation gaps, or control exceptions and escalate concerns appropriately.
• Ability to submit to a pre-employment physical/drug screen and background check as a condition of employment.

Nice To Haves

• Associate degree in accounting, finance, business, or a related field preferred; relevant experience may be considered in place of a degree.
• Interest in improving processes and supporting the effective use of financial systems.

Responsibilities

• Review, code, and process vendor invoices for accuracy, documentation, and required approvals.
• Coordinate timely vendor payments by check, ACH, and other electronic payment methods.
• Research and resolve invoice discrepancies, payment questions, and vendor account issues.
• Maintain accounts payable records and vendor account information.
• Monitor outstanding invoices, payment schedules, and accounts payable aging.
• Coordinate purchase requests and purchase orders in accordance with policies and approval requirements.
• Track outstanding purchase orders and commitments and follow up on pending items.
• Support purchasing platforms and corporate card processes.
• Maintain vendor records and collect applicable W-9s, contracts, agreements, business associate agreements, confidentiality agreements, and certificates of insurance.
• Communicate with vendors and internal departments to resolve purchasing and payment issues.
• Help maintain controls over vendor setup and changes to vendor banking information.
• Assist with month-end accounts payable close activities, including accruals, reconciliations, and reporting.
• Prepare accounts payable reports and support audit requests and documentation.
• Identify exceptions, missing approvals, and other issues requiring follow-up or escalation.
• Support implementation and improvement of accounts payable and purchasing workflows within the organization's financial systems.
• Help develop and maintain procedures, process documentation, and user guidance.

Benefits

• Medical, dental, vision, and prescription coverage for eligible full-time employees.
• 403(b) retirement savings.
• Paid time off and holidays.
• Employer-paid life and disability insurance.
• Wellness and employee assistance programs.
• Tuition reimbursement.
• Professional development opportunities.
• Additional voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree