Accounts Payable & Purchasing Specialist

RVNAhealth • Ridgefield, CT

10d • $65 - $70

About The Position

RVNAhealth is seeking an Accounts Payable & Purchasing Specialist to support the organization’s day-to-day financial operations. The role manages accounts payable, coordinates purchasing activities, maintains vendor records, and ensures invoices and purchases follow established approval processes and internal controls. The ideal candidate has hands-on experience with accounts payable and purchasing workflows, strong organizational skills, and the ability to identify and resolve discrepancies while maintaining accurate financial records. The role also contributes to improving processes and systems.

The position reviews and processes vendor invoices, coordinates payments, resolves vendor and invoice issues, and maintains accounts payable records. It coordinates purchase requests and orders, tracks commitments, supports purchasing platforms and corporate card processes, and maintains vendor documentation and controls. The role also assists with month-end close, reporting, audits, workflow improvements, and process documentation.

RVNAhealth is a nonprofit healthcare organization providing home health, hospice, rehabilitation, wellness, and community health programs. Eligible full-time employees are offered a comprehensive benefits package, subject to eligibility requirements and plan terms. Employment is contingent on a pre-employment physical/drug screen and background check, which may include fingerprinting and verification of employment, credentials, licenses, and education.

Requirements

• Two to five years of experience in accounts payable, purchasing, procurement, or a related financial operations role.
• Experience processing invoices, coordinating payments, maintaining vendor records, and resolving discrepancies.
• Familiarity with purchase orders, purchasing approvals, vendor documentation, and internal financial controls.
• Experience using an ERP, accounting, or accounts payable workflow system.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Effective written and verbal communication skills and a customer-service-oriented approach to working with vendors and internal colleagues.
• Ability to recognize unusual transactions, documentation gaps, or control exceptions and escalate concerns appropriately.
• Interest in improving processes and supporting the effective use of financial systems.
• Submit to a pre-employment physical/drug screen and background check as a condition of employment.

Nice To Haves

• Associate degree in accounting, finance, business, or a related field preferred; relevant experience may be considered in place of a degree.

Responsibilities

• Review, code, and process vendor invoices for accuracy, appropriate documentation, and required approvals.
• Coordinate timely vendor payments through checks, ACH, and other electronic payment methods.
• Research and resolve invoice discrepancies, payment questions, and vendor account issues.
• Maintain accurate accounts payable records and vendor account information.
• Monitor outstanding invoices, payment schedules, and accounts payable aging.
• Coordinate purchasing activities, purchase requests, and purchase orders in accordance with established policies and approval requirements.
• Track outstanding purchase orders and commitments and follow up on pending items.
• Support purchasing platforms and corporate card processes.
• Maintain vendor records and collect required documentation, including W-9s, contracts, agreements, business associate agreements, confidentiality agreements, and certificates of insurance, as applicable.
• Communicate with vendors and internal departments to resolve purchasing and payment issues.
• Help maintain appropriate controls over vendor setup and changes to vendor banking information.
• Assist with month-end accounts payable close activities, including accruals, reconciliations, and reporting.
• Prepare accounts payable reports and support audit requests and documentation.
• Identify exceptions, missing approvals, and other issues requiring follow-up or escalation.
• Support implementation and improvement of accounts payable and purchasing workflows within the organization's financial systems.
• Help develop and maintain procedures, process documentation, and user guidance to improve consistency and efficiency.

Benefits

• Medical, dental, vision, and prescription coverage for eligible full-time employees.
• 403(b) retirement savings.
• Paid time off and holidays.
• Employer-paid life and disability insurance.
• Wellness and employee assistance programs.
• Tuition reimbursement.
• Professional development opportunities.
• Additional voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree