Accounts Payable and Purchasing Specialist

HealthOp Solutions•Prescott Valley, AZ

4d•$22 - $28•Onsite

About The Position

The Accounts Payable and Purchasing Specialist manages accounts payable transactions, supports purchasing and procurement activities, maintains vendor relationships, and ensures accurate financial records. The role processes invoices and payments, reviews purchasing documentation, supports vendor compliance and 1099 reporting, assists with inventory tracking and financial reporting, and contributes to audits and process improvements. The position is based on-site in Prescott Valley, Arizona, and is full-time, Monday through Friday, for 40 hours per week. Compensation is $22–$28 per hour, depending on experience.

Requirements

High school diploma or GED.
A minimum of 3–5 years of progressively responsible accounts payable experience.
Strong understanding of accounts payable processes, invoice reconciliation, and financial controls.
Working knowledge of purchasing, procurement, and vendor management practices.
Familiarity with 1099 reporting requirements and vendor documentation.
Proficiency in Microsoft Office, particularly Excel.
Experience working with accounting or financial management software.
Strong attention to detail, accuracy, and organizational skills.
Excellent written and verbal communication abilities.
Ability to prioritize multiple responsibilities and meet deadlines.
Strong analytical and problem-solving skills.
Ability to maintain confidentiality and handle sensitive financial information.
Ability to meet applicable employment screening requirements.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience using Sage accounting software.
Experience processing high-volume accounts payable transactions.
Previous experience supporting purchasing and procurement functions.
Familiarity with inventory tracking, unclaimed property, and financial reporting.
Experience preparing 1099 forms and supporting financial audits.
Background in healthcare, nonprofit, or other regulated accounting environments.

Responsibilities

Process accounts payable invoices accurately and efficiently while meeting established deadlines.
Review invoices, purchase orders, and supporting documentation for accuracy and proper authorization.
Perform three-way matching of invoices, purchase orders, and receiving documentation when applicable.
Prepare and process vendor payments in accordance with established procedures.
Reconcile vendor statements and investigate discrepancies.
Maintain accurate and organized accounts payable records.
Assist with month-end and year-end closing activities.
Support daily purchasing and procurement activities.
Coordinate purchasing requests with internal departments and vendors.
Verify proper approvals and documentation before processing purchases.
Monitor purchasing activities to support budget compliance and cost-effective procurement.
Identify opportunities to streamline purchasing processes and improve operational efficiency.
Establish, maintain, and update vendor records and payment information.
Collect and verify vendor documentation, including W-9 forms.
Respond to vendor inquiries regarding invoices, payments, and account discrepancies.
Maintain compliance with vendor setup and recordkeeping procedures.
Build and maintain positive relationships with vendors and internal stakeholders.
Maintain accurate vendor information for annual 1099 reporting.
Review vendor classifications and tax documentation for accuracy.
Assist with preparing and distributing annual 1099 forms.
Support financial audits by providing vendor payment records and supporting documentation.
Assist with inventory tracking, reconciliation, and documentation.
Monitor outstanding accounts payable balances and resolve aged items.
Research stale-dated payments and unclaimed property matters in accordance with applicable regulations.
Prepare accounts payable reports and assist with financial analysis.
Support internal controls, process improvements, and financial audits.
Perform additional accounting and finance-related duties as assigned.