Accounts Payable and Purchasing Manager

Watertown Public Schools•Watertown, MA

7d•Onsite

About The Position

The Accounts Payable and Purchasing Manager is a confidential staff member in the central office of Watertown Public Schools. The role supports the district’s mission by providing customer service to school-based and other district staff and by dealing tactfully and effectively with school district personnel and vendors. Under the direction of the Director of Finance and Operations, the manager processes vendor payments and assists WPS staff with purchasing goods, services, and equipment. The successful candidate is a self-starter who can thrive in a high-volume work environment and manage competing priorities.

Requirements

General understanding of accounting practices and principles.
Two years of applicable experience.
Excellent attention to detail.
Exceptional customer service and verbal and written communication skills.
Ability to work independently, prioritize tasks, and meet department deadlines.

Nice To Haves

Bachelor’s degree.
Strong Microsoft Office skills.
Proficiency with Google Suite applications.
Proficiency with Munis accounting software.

Responsibilities

Work collaboratively with schools, departments, and the City of Watertown to ensure timely payment of invoices.
Research and resolve payment-related issues.
Schedule invoices and reimbursement requests for payment.
Verify vendor account status by reconciling monthly statements and related transactions.
Monitor the Accounts Payable email account and follow up on questions and requests.
Maintain historical records by scanning and/or archiving documents in accordance with Accounts Payable electronic record-keeping protocols.
Review requisitions and requests for consulting or professional services contracts to ensure proper use of district funds in acquiring supplies, equipment, and services.
Process purchasing forms, including requisitions, purchase orders, and change order forms, and verify the appropriateness of budget codes.
Maintain purchasing information, files, and records, including purchase orders and vendor files, and ensure supporting documentation is available.
Communicate district-wide payment-related policies and procedures effectively to school district personnel.
Participate in professional development opportunities as appropriate.
Perform other duties as assigned.