Accounts Payable Specialist (AP Specialist)

Integrated Dermatology•Boca Raton, FL

About The Position

Integrated Dermatology is seeking an experienced Accounts Payable Specialist to support day-to-day accounts payable and payment operations for a growing, multi-state, multi-entity healthcare organization. Reporting to the Director of Accounts Payable, this hands-on role handles accurate and timely invoice processing, vendor maintenance, payment preparation, account reconciliations, expense and corporate card support, and related AP activities across physician practices and corporate entities. The specialist works with Accounting, Procurement, Treasury, Operations, and practice-level personnel to resolve discrepancies, maintain accurate records, strengthen controls, and ensure vendors are paid accurately and on time. The role requires someone organized, detail-oriented, and comfortable managing high invoice volumes, multiple legal entities, approval workflows, and competing priorities. The specialist will also support month-end close, audits, vendor onboarding, AP automation, and process improvements.

Requirements

3–5+ years of progressive Accounts Payable experience in a high-volume environment.
Experience processing invoices, vendor payments, reconciliations, and vendor maintenance.
Hands-on experience with AP automation or procure-to-pay systems.
Understanding of two-way and three-way invoice matching, approval workflows, and AP controls.
Knowledge of ACH, virtual card, wire, and check payment processes.
Strong organizational skills and exceptional attention to detail and accuracy.
Ability to prioritize multiple deadlines and manage competing priorities.
Effective written and verbal communication skills.
Strong problem-solving and customer service mindset.
Associate degree in Accounting, Finance, Business, or a related field.

Nice To Haves

Experience supporting multi-entity and/or multi-location organizations.
Experience with Coupa, Coupa Pay, SAP Ariba, Oracle, NetSuite, or similar enterprise systems.
Experience with corporate card and expense management programs.
Advanced proficiency in Microsoft Excel.
Bachelor’s degree.
CAPA – Certified Accounts Payable Associate.

Responsibilities

Process high-volume invoices accurately and on time, reviewing approvals, supporting documentation, general ledger coding, and policy compliance.
Match invoices to purchase orders and receiving documentation using two-way and three-way matching processes.
Investigate and resolve invoice discrepancies, exceptions, pricing variances, and approval delays; monitor workflow queues and follow up on outstanding approvals.
Support recurring payment processing and prepare payment runs for ACH, virtual card, wire, and check payments.
Process vendor setup requests following Procurement approval, validate vendor information, and maintain vendor records.
Respond to vendor payment inquiries and research payment issues, missing invoices, credits, unapplied cash, and account discrepancies.
Reconcile vendor statements and resolve outstanding balances.
Review employee expense reports for completeness, policy compliance, and proper coding; monitor corporate card receipt compliance and policy adherence.
Assist with cardholder onboarding, offboarding, card maintenance, and spending limit updates; research policy exceptions and escalate unusual transactions.
Support spend management platforms and administration of corporate card and expense programs.
Assist with month-end AP close, accrual preparation, open balance research, aging items, supporting schedules, and 1099 reporting.
Follow AP policies and internal controls, support audit requests, and maintain complete records in accordance with retention policies.
Use Coupa, Coupa Pay, NetSuite, and related financial systems to process transactions.
Support supplier enablement, including electronic invoicing and ACH enrollment, and participate in AP automation and process improvement initiatives.
Help improve controls and productivity, optimize workflows, and reduce manual processing through exception resolution.