Accounts Payable Specialist (AP Specialist)

Integrated Dermatology•Boca Raton, FL

About The Position

Integrated Dermatology is seeking an experienced Accounts Payable Specialist to support day-to-day accounts payable and payment operations across a rapidly growing, multi-state, multi-entity healthcare organization. Reporting to the Director of Accounts Payable, the specialist handles invoice processing, vendor maintenance, payment preparation, account reconciliations, and related AP activities for physician practices and corporate entities. The role works with Accounting, Procurement, Treasury, Operations, and practice-level personnel to resolve discrepancies, maintain accurate records, strengthen controls, and ensure vendors are paid accurately and on time. The successful candidate is detail-oriented, organized, comfortable in a high-volume environment, and able to manage multiple entities, approval workflows, and competing priorities. This is a hands-on position requiring ownership, problem-solving, and an interest in improving processes and efficiency.

Requirements

3–5+ years of progressive Accounts Payable experience in a high-volume environment.
Experience processing invoices and vendor payments, performing reconciliations, and maintaining vendor records.
Hands-on experience with AP automation or procure-to-pay systems.
Understanding of two-way and three-way invoice matching, approval workflows, and AP controls.
Knowledge of ACH, virtual card, wire, and check payment processes.
Strong organizational skills and exceptional attention to detail and accuracy.
Ability to prioritize multiple deadlines and manage competing priorities.
Effective written and verbal communication skills.
Strong problem-solving and customer service mindset.
Associate degree in Accounting, Finance, Business, or a related field required.
Additional stated experience qualifications: strong invoice processing experience, multi-entity AP exposure, experience with ERP/AP platforms (preferably Coupa/Coupa Pay or Ariba), and some vendor onboarding responsibilities.

Nice To Haves

Experience supporting multi-entity and/or multi-location organizations.
Experience with Coupa, Coupa Pay, SAP Ariba, Oracle, NetSuite, or similar enterprise systems.
Experience with corporate card and expense management programs.
Advanced proficiency in Microsoft Excel.
Bachelor’s degree preferred.
CAPA – Certified Accounts Payable Associate preferred.

Responsibilities

Process high-volume invoices accurately and on time in accordance with service-level expectations.
Review invoices for approvals, supporting documentation, general ledger coding, and policy compliance.
Match invoices to purchase orders and receiving documentation using two-way and three-way matching processes.
Investigate and resolve invoice discrepancies, exceptions, pricing variances, and approval delays.
Monitor accounts payable workflow queues and follow up on outstanding approvals.
Assist with invoice processing metrics, cycle times, and workload management.
Support recurring payments and prepare payment runs, including ACH, virtual card, wire, and check payments.
Process vendor setup requests following Procurement approval and validate vendor information using internal controls and fraud-prevention procedures.
Respond to vendor payment inquiries and research payment issues, missing invoices, credits, unapplied cash, and account discrepancies.
Coordinate with Treasury and AP leadership to support timely and accurate payment execution.
Reconcile vendor statements and proactively resolve outstanding balances.
Review employee expense reports for completeness, policy compliance, and appropriate coding.
Monitor receipt compliance and policy adherence for corporate card transactions.
Assist with cardholder onboarding, offboarding, card maintenance, and spending-limit updates.
Research policy exceptions and escalate unusual transactions as appropriate.
Support administration of spend management platforms such as Ramp, BILL/Divvy, or similar solutions.
Assist Accounting with month-end AP close activities, including accrual preparation and research of open balances, credits, aging items, and unresolved exceptions.
Prepare vendor statement reconciliations and supporting schedules as requested, and assist with 1099 reporting.
Follow AP policies, procedures, internal controls, approval matrices, and delegated-authority requirements.
Provide documentation and transaction support for internal and external audits.
Maintain complete and accurate records in accordance with company retention policies.
Identify process inefficiencies and recommend improvements to strengthen controls and productivity.
Use Coupa, Coupa Pay, NetSuite, and related financial systems to process transactions.
Assist with supplier enablement, including electronic invoicing and ACH enrollment.
Participate in AP automation and process improvement projects, including workflow optimization and reduction of manual processing.