Accounts Payable Specialist (Remote)

Forbes Advisor•Wilmington, DE

11d•Remote

About The Position

Forbes Advisor is hiring a full-time, remote Accounts Payable Specialist to manage the day-to-day accounts payable cycle, from invoice intake through payment and bank reconciliation. The role reports to the Financial Controller and works closely with the FP&A team, budget owners, and vendors. The specialist uses Rippling Spend for automated AP and expense workflows and NetSuite for accounting and bank matching. The position covers invoice processing and vendor administration; preparation and posting of payment runs; corporate card review and reconciliation; daily bank transaction matching and cash transfers; and monthly bank reconciliations for assigned US entity accounts. It also supports month-end close, supplier account maintenance, aging analysis, account reconciliations, accounting documentation, 1099 preparation, audit requests, sales and use tax review, and system implementation or integration projects. Process improvements may be implemented with the US Controller’s approval.

Requirements

At least 3 years of full-cycle accounts payable experience.
Associate’s or bachelor’s degree in accounting or finance, or equivalent experience.
Experience working remotely within a distributed Accounting & Finance team.
Hands-on experience with an automated AP or expense workflow, such as SAP Concur, Coupa, Bill.com, or Tipalti.
Working knowledge of NetSuite, including vendor bills, payment processing, and the bank matching module.
Experience preparing payment runs by ACH, wire, and check, and moving funds between bank accounts.
Experience reviewing and approving corporate card transactions against policy.
Solid grasp of AP internal controls, 1099 reporting, and month-end close.
Intermediate Excel skills, including XLOOKUP, pivot tables, and reconciliations.
Strong attention to detail, clear written communication, and good judgment with confidential financial information.
Experience researching and resolving discrepancies.

Responsibilities

Manage the AP inbox, respond to vendor questions, and promptly and accurately resolve past-due balances.
Review, code, and process vendor invoices in Rippling Spend, ensuring appropriate approvals, GL coding, and supporting documentation.
Manage Rippling Spend policies and administrative tasks.
Maintain accurate vendor master data, including W-9s, banking details, and payment terms.
Prepare bi-monthly payment runs by ACH, wire, and check based on due dates, terms, and available cash.
Build payment proposals for approval and confirm payments are posted correctly in NetSuite.
Follow controls to prevent duplicate or fraudulent payments, including verifying changes to vendor bank details.
Review and authorize corporate card charges and expense reports against company policy in Rippling Spend.
Follow up on missing receipts, miscoded transactions, and policy exceptions.
Manage corporate card policies and administration, including issuing cards and managing credit limits.
Reconcile corporate card statements to the general ledger monthly.
Apply and match bank transactions in the NetSuite bank matching module daily.
Investigate and clear unmatched or unusual bank items.
Initiate and record fund transfers between company bank accounts to maintain adequate funding.
Perform monthly bank reconciliations for assigned US entity operating, payroll, and affiliate payment accounts.
Support month-end close by maintaining Supplier accounts in NetSuite, analyzing aging reports, and performing account reconciliations.
Identify opportunities to streamline reconciliations and close processes and implement improvements with the US Controller’s approval.
Maintain and update accounting procedures and documentation for assigned areas, including SOPs and the Company Travel and Expense Policy.
Assist with 1099 preparation, audit requests, and sales and use tax review.
Support system implementation and integration projects as needed.