Accounts Payable Accountant (Remote)

Alchemy•San Francisco, CA

12d•Remote

About The Position

Alchemy is seeking a remote Accounts Payable Accountant to join its Finance team and own daily accounts payable activities, including invoice coding, timely payments, vendor support, and reconciliations. The role partners with Accounting and teams across Alchemy to support the procure-to-pay process using Zip, NetSuite, and Ramp, strengthen existing processes, troubleshoot issues, and identify opportunities to improve workflows. The position reports to the Procurement Manager and calls for attention to detail, dependability, proactive communication, and willingness to travel a couple of times a year. During onboarding, the employee will be invited to Alchemy’s San Francisco headquarters.

Requirements

2–4 years of experience in accounts payable or a related accounting operations role, including hands-on responsibility for invoice processing and vendor support.
Understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
Experience with accounting or ERP systems and ability to learn new P2P, payment, and AI tools.
Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
Strong attention to detail, sound judgment, and a habit of checking work.
Ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
Clear, practical communication and a collaborative approach to working with vendors and colleagues.
Willingness to travel a couple of times a year, including an invitation to the San Francisco headquarters during onboarding.

Nice To Haves

Experience with NetSuite, Zip, or Ramp.
Experience at a growing technology company or Big 4 accounting firm.
Experience improving AP workflows or using automation to reduce repetitive work.
Experience with crypto, digital assets, blockchain, or web3.

Responsibilities

Manage the AP inbox, process incoming invoices and requests, and serve as a primary contact for vendors and internal teams.
Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring documentation, approvals, and purchase order matching where applicable.
Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed.
Review employee expenses and corporate card transactions in Ramp for coding, receipts, approvals, and policy compliance.
Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
Follow approval and payment controls, including verification procedures for vendor banking changes.
Maintain organized records and provide AP documentation for internal reviews and external audits.
Support system updates, workflow improvements, and projects affecting procurement, expenses, accounts payable, and FP&A.