Accounts Payable Accountant

DHRM•Richmond, VA

15h•Onsite

About The Position

The Virginia Department of Criminal Justice Services is seeking a collaborative and innovative Accounts Payable Accountant to support its Financial Services Unit in Richmond, Virginia. This full-time position processes vendor invoices, employee travel reimbursements, and other payment documents in accordance with state policies and deadlines. The role also maintains transaction documentation and vendor records, works with the Procurement Section and program areas, and helps the agency meet its Prompt Payment requirements. The selected candidate must successfully complete a criminal background investigation and submit Form I-9 documentation for federal E-Verify. The employee may also be required to submit an annual Statement of Personal Economic Interest and will serve a 12-month probationary period. Applications are accepted electronically through the Commonwealth of Virginia’s recruitment system; the stated application deadline is November 20, 2026.

Requirements

Experience processing vendor payments within mandated timeframes.
Experience processing employee travel reimbursements within mandated timeframes.
Experience maintaining orderly files with transactions properly documented and available for review.
Considerable experience and/or training in accounting, business administration, or a related field.
Experience applying and interpreting CAPP Manual policies and procedures.
Demonstrated experience working with automated financial management or accounting systems.
Experience using Microsoft Office products, including Word, Excel, and Outlook.
Attention to detail, telephone etiquette, discretion, and the ability to maintain confidentiality.
Ability to think strategically and cross-culturally and independently implement initiatives and projects.
Ability to communicate program objectives and goals clearly and concisely, orally and in writing, and summarize program achievements in reports and other documents.
Documented experience as an active, contributing team member and as an independent, self-motivated employee.
Ability to meet critical deadlines, handle multiple assignments and changing priorities, and ensure timely, quality completion of assignments.

Nice To Haves

Working knowledge of governmental accounting principles.
Experience working in Cardinal, the Commonwealth’s financial system.
Experience using eVA, the automated procurement system.

Responsibilities

Receive vendor invoices and process them for payment within 30 days in accordance with Virginia’s Prompt Payment Act Policy.
Coordinate with the Procurement Section to ensure purchase orders support purchases and receipt of goods and services is properly documented.
Track remaining balances on outstanding purchase orders.
Follow up with vendors on delinquent invoices and process payments to meet Prompt Pay requirements.
Obtain payment approval from the program area that procured the goods or services.
Maintain appropriate documentation and verify charges against procurement terms and policies.
Help ensure the agency maintains a Prompt Pay rating of at least 95%.
Process payment documents, determine appropriate payment methods, and charge expenditures to correct account codes.
Pre-audit employee travel documentation using CAPP Manual travel guidelines and process reimbursements in a timely manner.
Enter information accurately into the Cardinal accounting system and initiate required documentation.
Ensure current and accurate W-9 forms are on file for reportable vendors.
Prepare and submit federal 1099 forms for reportable vendors in compliance with IRS requirements.
Prepare and submit Commonwealth Vendor Group vendor maintenance forms to establish or update vendors.
Regularly update desktop procedures for the supervisor’s review and approval.