Accounts Payable Accountant

Virginia Information Technologies Agency•Richmond, VA

2d•$64,000 - $73,000•Onsite

About The Position

The Virginia Department of Criminal Justice Services is seeking a full-time Accounts Payable Accountant to support its Financial Services Unit in Richmond, Virginia. The role processes vendor invoices, purchase orders, payment documents, employee travel reimbursements, vendor records, and tax reporting in accordance with applicable Commonwealth policies and deadlines. The position also maintains transaction documentation and desktop procedures and helps ensure the agency meets its Prompt Payment performance requirements.

Requirements

Experience processing vendor payments within mandated timeframes.
Experience processing employee travel reimbursements within mandated timeframes.
Experience maintaining orderly files with transactions properly documented and available for review by supervisors, coworkers, or audit personnel.
Considerable experience and/or training in accounting, business administration, or a related field.
Experience applying and interpreting CAPP Manual policies and procedures.
Demonstrated experience working with automated financial management or accounting systems.
Experience with Microsoft Office Suite, including Word, Excel, and Outlook.
Attention to detail, telephone etiquette, and the ability to exercise discretion and maintain confidentiality.
Ability to think strategically and cross-culturally and independently implement new initiatives and projects.
Ability to communicate clear and concise program objectives and goals orally and in writing, and summarize program achievements in reports and other documents.
Documented experience as an active, contributing team member and as an independent, self-motivated employee.
Ability to meet critical deadlines, handle multiple assignments and changing priorities, and ensure work is timely and high quality.

Nice To Haves

Working knowledge of governmental accounting principles.
Experience working in Cardinal, the Commonwealth’s financial system.
Experience using the automated procurement system eVA.

Responsibilities

Receive and process vendor invoices for payment within 30 days in accordance with Virginia’s Prompt Payment Act Policy.
Coordinate with the Procurement Section to ensure purchase orders support purchases and receipt of goods and services is documented.
Track remaining balances on outstanding purchase orders.
Follow up with vendors regarding delinquent invoices and process payments to meet Prompt Pay requirements.
Obtain approval from the program area that procured the goods or services before paying invoices or expense reports.
Maintain documentation according to policy and procedures and verify charges against procurement terms.
Help ensure the agency maintains a Prompt Pay rating of at least 95%.
Process payment documents, determine the appropriate payment method, and charge expenditures to the correct account codes.
Pre-audit employee travel documentation using CAPP Manual travel guidelines and process reimbursements in a timely manner.
Enter required information into the Cardinal accounting system and initiate documentation as required.
Ensure current, accurate W-9 forms are on file for reportable vendors.
Prepare and submit Federal 1099 forms for reportable vendors in compliance with IRS 1099 Misc. requirements.
Prepare and submit Commonwealth Vendor Group vendor maintenance forms to establish or update vendors.
Regularly update desktop procedures for supervisor review and approval.