Accounts Payable Accountant

PARK DIST OF HIGHLAND PARK • Highland Park, IL

6d • $23 - $30 • Onsite

About The Position

The Accounts Payable Accountant performs accounting functions for the preparation, administration, processing, review, control, approval, and payment of accounts payable. The role also supports the preparation, administration, control, and record keeping of capital assets, completes special projects, and assists with accounts receivable when needed. This is a part-time, non-exempt position based at the West Ridge Community Center in Highland Park, Illinois, with a schedule of up to approximately 25 hours per week and a wage range of $22.50–$30.00 per hour.

The position works primarily in an indoor office setting and involves prolonged desk and computer work. The employee may occasionally work outdoors in varying weather conditions and may be asked to work occasional evenings and weekends during audit or budget periods and special events.

Requirements

• High school graduate or equivalent.
• At least two years of experience in accounts payable or accounting, or an equivalent combination of education, experience, and training.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time-management skills and a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent active-listening skills.
• Ability to function well in a high-paced and sometimes stressful environment.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with Microsoft Office Suite or related software.
• Proficiency with, or ability to quickly learn, the organization’s accounting system and Purchase Card Program (BOA).

Responsibilities

• Organize and review invoices, obtain payment approval, match invoices to supporting documentation, review account statements, and prepare invoices for batching and entry into the accounts payable system.
• Code utility bills, review amounts due, research past-due amounts, and record vendor numbers and account codes on invoices.
• Process program refunds; establish vendors as needed; code and enter transactions into the accounting system.
• Research returned items and resolve related issues.
• Use the chart of accounts to code vouchers accurately.
• File paid invoices and perform other assigned filing.
• Print e-bills from the accounts payable email, code and approve them, and pay them with a P-Card.
• Review P-Card statement printouts against receipts, note missing receipts on the monthly list, and maintain employee P-Card records and forms.
• Work with the Accounts Payable Manager to identify year-end accruals and maintain and prepare prepayments for the following year.
• Assist with preparation of the Annual Treasurer’s Report and ordering supplies for the Business Office.
• Reconcile report discrepancies and problems; answer management and vendor inquiries; and analyze vendor accounts.
• Coordinate with Finance staff to maintain capital asset records and prepare information and required updates for annual external audits and appraisals as needed.
• Prepare account analyses as required and assist with the annual audit by preparing requested documents.
• Attend Park Board meetings as requested by the Director of Finance.
• Perform special projects and other duties assigned to support sound business and financial management of the District.
• Assist with accounts receivable as needed to cover vacations and periods of increased workload.
• Perform other related duties as assigned.

Benefits

• Health and fitness membership at a discounted rate.
• Outdoor pool membership and seasonal beach access.
• Program and facility discounts on recreational activities, including golf and racquet sports.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED