Accounts Payable Specialist

Visual Comfort & Co. • Skokie, IL

11d • $23 - $31 • Onsite

About The Position

Visual Comfort & Co. is hiring an Accounts Payable Specialist to collaborate with Accounting, Purchasing, Warehouse/Distribution, department managers, vendors, and internal business partners. The role ensures accurate and timely processing of accounts payable transactions, including invoice review and processing, payment discrepancy resolution, vendor account management, payment preparation, monthly close support, audit support, and process improvement to strengthen controls and operational efficiency.

The position follows a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Applicants must be authorized to work in the United States; employment-based immigration sponsorship and related assistance are not offered. Compensation is $23.00 to $31.00 per hour, based on applicable job-related factors.

Requirements

• At least 5 years of previous experience in Accounts Payable, Accounting, Finance, or related financial operations.
• Strong knowledge of accounts payable processes, including PO and non-PO invoices, three-way matching, payment processing, vendor reconciliations, vendor maintenance, and expense reporting.
• Experience preparing and executing check runs and supporting ACH and wire payment processing.
• Strong aptitude for and proficiency navigating systems and programs.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Ability to prioritize and handle multiple tasks and changing priorities.
• Ability to achieve results independently and through others by fostering teamwork and cooperation.
• Exceptional communication across email, chat, and phone.
• Must be authorized to work in the United States. Employment-based immigration sponsorship and assistance with other immigration sponsorship or benefits are not offered.

Nice To Haves

• Associate or bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with JD Edwards and/or Microsoft Dynamics 365.
• Experience with Concur expense management and corporate credit card processes.
• Experience in interior design, custom home building products, luxury home furnishings, and/or the lighting industry.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Review, verify, and process vendor invoices, ensuring accurate coding, approvals, supporting documentation, and timely payment in accordance with company policies and controls.
• Perform three-way matching and resolve discrepancies involving pricing, quantities, receipts, coding, approvals, payment terms, and related transaction issues.
• Prepare payment proposals and support check runs, ACH payments, and wire payment processing while reviewing credits, duplicate invoices, payment holds, and exceptions.
• Manage assigned accounts payable inboxes and serve as a primary point of contact for vendors and internal business partners regarding invoice and payment inquiries.
• Reconcile vendor statements and research discrepancies, including missing invoices, unapplied credits, duplicate invoices, payment variances, and aged outstanding items.
• Process vendor setups and maintenance requests, including collecting and reviewing W-9s and required documentation in accordance with established controls.
• Review and process employee expense reports and corporate credit card transactions for compliance with company policies and approval requirements.
• Support monthly close activities, including accounts payable aging reviews, accruals, capital expenditures, account reconciliations, reporting, and audit preparation.
• Identify process improvement opportunities and participate in automation initiatives, ERP enhancements, testing activities, and maintenance of standard operating procedures.
• Work effectively with others in a team environment to accomplish organizational goals and identify and resolve problems.
• Adhere to established Visual Comfort Company Values.
• Demonstrate commitment, dependability, punctuality, and adherence to the agreed-upon schedule while maintaining consistent workplace presence to collaborate and communicate with coworkers and teams.

Benefits

• Structured training program, ongoing education, and opportunities for career advancement.
• Vacation accrual and paid time off.
• Seven paid holidays per year plus two floating holidays.
• Visual Comfort covers the majority of employee medical premiums.
• Vision and dental coverage available starting the first of the month following the start date.
• Company-provided life insurance and short-term disability coverage.
• 401(k) plan with company matching up to 4%, available beginning the first of the month following the hire date.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed