Real Estate Assistant Jobs

About The Position

Requirements

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers.
• Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
• Must be able to type with accuracy.
• High school diploma required
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

Nice To Haves

• Prior experience in an office administrative role is preferred.
• business school education desirable

Responsibilities

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.
• Accurately reports information to the Office Manager, as well as the Accounting Department.
• Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.
• Process earnest money and commission check deposits
• Co-ordinate and process files in conjunction with the TC team