Administrative Assistant

Howard Hanna Real Estate Services•Town of Clifton Park, NY

7d•$19 - $21

About The Position

Under the supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents. The role supports real estate transaction processing, office operations, agent onboarding, advertising, and customer service.

Requirements

High school diploma required.
Knowledge of basic accounting and bookkeeping required.
Computer skills required, with experience using Word, Excel, PowerPoint, Publisher, and Outlook.
Ability to type accurately.
Ability to maintain a positive, professional attitude when interacting with sales associates, clients, vendors, and coworkers.
Strong customer service skills.
Professional oral and written communication skills.
Strong clerical, statistical, and administrative skills.
Ability to work independently with confidential material.
Good judgment and problem-solving skills.
Ability to maintain required skills through company-provided or external training.

Nice To Haves

Business school education is desirable.
Prior experience in an office administrative role is preferred.

Responsibilities

Process and maintain accurate records of real estate transactions in accordance with state requirements and company policies, and report information to the Office Manager and Accounting Department.
Collect, type, and process newspaper and television advertisements, including Showcase of Homes, in coordination with the Marketing department.
Order installation and removal of signs and maintain the office sign inventory.
Maintain the lock box inventory and logs accurately.
Perform general secretarial duties, such as typing and filing, for the Office Manager and sales agents.
Process checks and funds involved in real estate transactions, including earnest money and commission check deposits.
Process documents for new agents, including dues, board fees, and applications.
Update real estate transaction data in the computer system.
Answer telephone calls and greet visitors.
Request repairs for office machines, order office supplies as needed, and maintain a neat, orderly, and attractive office.
Coordinate and process files in conjunction with the transaction coordinator (TC) team.
Perform other duties as assigned.