Program Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree and at least three years of relevant experience in program development, project management, communications or a related field; relevant education and experience may be substituted as appropriate.
• Demonstrated ability to plan, coordinate and execute professional programs, manage competing priorities and meet deadlines.
• Experience building and maintaining effective working relationships with a variety of stakeholders and client groups.
• Strong organizational skills, attention to detail and follow-through.
• Excellent written, verbal and interpersonal communication skills.
• Ability to be flexible, take initiative and exercise sound judgment.
• Ability to work independently and in a highly collaborative team environment.

Nice To Haves

• Experience with website content development and management and digital communications.
• Proficiency with Zoom and Microsoft Office tools, particularly PowerPoint, Word and Excel.
• Ability and interest in learning new technologies and systems.
• Previous experience coordinating events and managing vendor relationships.

Responsibilities

• Implement professional development programs with guidance from CWIL leadership and assist with program planning and development.
• Coordinate program operations, progress, timelines, budget reviews and event execution.
• Coordinate with university staff, UT’s CLE team, presenters, collaborators and attendees.
• Arrange event logistics, including space reservations, parking, printing and catering.
• Coordinate business and vendor activities, including event forms, purchase requests, payments and contracts in accordance with University policies.
• Develop, distribute and manage invitations, registrations and participant communications before, during and after programs.
• Provide on-site administration to support smooth event operations.
• Develop and execute the Center’s online presence and communications strategy, including social media strategies, website updates and CWIL content.
• Collect and analyze social media and digital engagement data for internal assessment, and coordinate communications and outreach with the development team.
• Manage technology and logistics for virtual and hybrid programs, including registration, event hosting, participant communications and post-event surveys.
• Support team operations and internal coordination by anticipating operational and logistical needs and coordinating activities, meetings, projects and day-to-day work.
• Build and maintain working relationships with University leadership and staff, Center leadership and Power Circle members; assist with coordination, information sharing, meeting preparation and follow-up.
• Assist in assessing program effectiveness and impact and identifying opportunities for improvement.
• Collect, monitor and analyze program data, including enrollment, participation, registration and participant satisfaction; assist with evaluation data collection, surveys and reporting.
• Perform other related responsibilities and functions as assigned.

Benefits

• Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
• Vision, dental, life and disability insurance options.
• Paid vacation, sick leave and holidays.
• Teachers Retirement System of Texas defined-benefit retirement plan.
• Additional voluntary retirement programs: tax-sheltered annuity 403(b) and deferred compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Training and conference opportunities.
• Tuition assistance.
• Athletic ticket discounts.
• Access to UT Austin libraries and museums.
• Free rides on UT Shuttle and Capital Metro buses with a staff ID card.