Program Coordinator Jobs

About The Position

Requirements

• Associates degree or equivalent relevant experience.
• Demonstrated proficiency in word processing.
• Demonstrated proficiency in spreadsheets.
• Demonstrated proficiency in effective oral communication.
• Demonstrated proficiency in effective written communication.
• Must be organized.
• Must possess excellent computer skills.
• Must possess excellent people skills.

Nice To Haves

• Previous HOH experience preferred.

Responsibilities

• Provide administrative support for the Community Supports/Residential Programs including telephone coverage, copier projects, mail handling, supplies control, and internal/external communications.
• Assist Program Coordinators in managing their schedules and handling calls.
• Set up and maintain suspense "tickler" files to track activities with specific deadlines and manage central files.
• Update contact lists as needed.
• Purchase office supplies and equipment with Program Director approval and maintain documentation.
• Provide administrative support for Monthly Meetings, including preparing the meeting room, attending, taking notes, transcribing, and distributing minutes.
• Perform special projects as assigned.
• Assist staff with missed punches, leave-time, or other payroll-related questions.
• Handle staff inquiries and needs, as well as phone calls, regarding payroll.
• Screen and process incoming calls and questions from staff to PC on payroll.
• Perform monthly mileage logs, oil changes, and calculate billable mileage for finance.
• Contact staff for current insurance and DL information.
• Notify PC of any questionable mileage in a timely manner.
• Contact HM if mileage is not turned in, utilizing good customer service skills.
• Track mileage, ensuring HM submits it on time and accurately.
• Alert PC of issues with timeliness or neatness of mileage submissions.
• Check personal money and petty cash to ensure accuracy and alert PC of any issues.
• Call HM’s if personal money/petty cash is not turned in on time and alert PC of ongoing issues.
• Act as courier for the Claremore area, picking up and delivering client personal money, petty cash, and pay stubs.
• Enter on-line incident reports.
• Type up outcomes.
• Fax/scan DDS-5’s and submit to PC for med changes.
• Assist OCA during staff training audits by locating copies of in-services.
• Assist staff when PC is out of office.
• Assist PC with checking all in-services to ensure they are current, especially for new hires and staffing changes.
• Order office supplies.
• Perform filing tasks.
• Fax PT, nutrition, ETL, and other professionals' monthly paperwork.
• Hand out random drug screenings.
• Help PCs with quarterly summaries.
• Perform all other duties as assigned.